Could Pembee be the Mindbody alternative you have been looking for?

Pembee and Mindbody Comparison

Pembee vs. Mindbody Comparison
Feature by FeaturesPembeeMindbody
Monthly feeStarts at $15/monthStarts at $139/month
Credit card transaction feesFrom 0.59% + Stripe fees3.5%+15¢*
Payment Options
Credit/Debit cardIncludedIncluded
Cash/Bank TransferIncludedIncluded
Session passes/ Class bundlesIncludedIncluded
Activity Settings
Sell add-on itemsIncludedIncluded
Activity pictures and attachmentsIncludedNot included
Customize activity listing pageIncludedNot included
Discount options
Multi attendee discountsIncludedNot included
Multi session discountsIncludedNot included
Discount codesIncludedIncluded
Customizable intake formsIncludedIncluded
Terms and Conditions agreementIncludedIncluded

* Based on fees published on this link as of February 2023.


Welcome to our in-depth analysis of two leading software solutions in the wellness industry: Pembee and Mindbody. In this article, we compare Pembee, a robust platform for recurring class management, with Mindbody, a household name in the wellness industry. Whether you're a gym owner, yoga instructor, or run a fitness studio business, the tools you employ can dramatically influence your operational success and customer satisfaction. This comparative analysis is designed to help fitness business owners make a decision that best aligns with their operational needs and customer engagement strategies.

Pembee vs. Mindbody: Tailored Solutions for the Fitness Industry

Pembee is an all-in-one solution that's custom-built for fitness and wellness class teachers. It's designed to simplify class registration, track attendance, and enhance customer engagement with a user-friendly interface. Unlike Mindbody, which also provides a consumer-facing platform to help end-users discover new fitness services, Pembee focuses on empowering fitness centers with robust, customizable business management tools. Pembee serves businesses that already have a marketing strategy in place and are looking for a system to efficiently manage their operations and client relationships.

While Mindbody caters to the broader wellness market by offering a discovery platform for consumers, Pembee stands out with its suite of tools that streamline direct interactions between fitness studios and their clientele.

This distinction underscores Pembee's commitment to fitness studio businesses that prioritize direct marketing and wish to maintain complete control over their customer acquisition and retention strategies whilst offering the class management software at an affordable price.

In the following sections, we will explore Pembee's key features that set it apart from Mindbody, with a focus on reporting features, marketing features, payment features, and the overall user experience, ensuring that fitness club owners and teachers have the necessary insights to make an informed decision.

“For the past 3 years I have been manually keeping track of customer payments & registers. I had been looking around for a more affordable app that is easy to set up without having to manually import all of my current customers details. With Pembee I just sent the link and my customers did all of the registration. It generated a register and saved me a lot of admin time. I also like that you can add a password so that you had control over who could book and could disable the bookings and set limits.”

Debie C. Head Coach

Feature Deep-Dive: Custom Tools for Wellness and Fitness Businesses

Pembee provides a range of tools with an intuitive interface, specifically designed to address the unique needs of the fitness industry. These powerful features are intended to minimize administrative tasks, foster client satisfaction by enabling a seamless online booking experience, and deliver actionable business insights. Let's dive into the specifics:

Transparent and Competitive Pricing

Competitive Monthly Costs: Pembee's pricing structure is transparent and competitively priced compared with Mindbody, starting with an affordable monthly subscription. This approach is particularly advantageous for small to mid-sized fitness studios that require advanced features without the financial strain of high monthly fees.

Competitive Credit Card Payment Processing Fees: Pembee offers competitive prices for payment processing, starting from just 0.59% plus Stripe credit card fees, in contrast to Mindbody Software's higher payment processing rates. This can result in hundreds of dollars of substantial savings, especially as fitness businesses grow and process a higher volume of transactions.

No Hidden Costs Pembee's straightforward pricing ensures there are no unexpected fees. From monthly costs to payment processing fees, Pembee provides transparency, enabling businesses to accurately forecast their financials.

Admin and Automation Benefits

Automated Session Register and Paperless Attendance Management: Pembee's session register automates administrative tasks with features like paperless check-ins and outs, making it easy to track attendance and manage reporting features efficiently. This reduces the time spent on manual entry and enhances the accuracy of business records.

Automatic Email Confirmations: Bookings through Pembee generate immediate email confirmations, providing clients with all the necessary details and reducing the need for follow-up communications.

Clone Existing Activities: Replicating successful classes is streamlined with Pembee's cloning feature, which saves time for admins by pre-filling all the details for recurring fitness sessions.

Allow client self-cancellation: You can set your cancellation policies for each class you run with the option to allow clients to cancel sessions by themselves and pay extra cancellation fees. This reduces the additional admin burden whilst improving client engagement.

Customization and Personalization

Custom Booking Form: Recognizing the specialized needs of the wellness industry, Pembee's custom booking form is a game-changer for fitness business owners. It allows gym owners and wellness professionals to collect detailed information during the registration process, such as health conditions or fitness goals, ensuring a tailored experience for each client.

Flexible Activity Page: Pembee's user-friendly interface empowers fitness centers and wellness businesses to create engaging activity pages. These can be enriched with photos, detailed descriptions, Google Maps links, and attached resources, providing a comprehensive view of the services offered.

Custom Ticketing Features: Pembee's platform is designed with the fitness studio business in mind, supporting various ticketing options that accommodate single classes, package deals, or monthly memberships and subscriptions. Advanced features like booking windows and ticket caps streamline the process, making it straightforward for clients to book their next workout.

Personalized Customer Interactions: Pembee offers extensive marketing features, allowing for customized email communications that reflect your brand identity. This personal touch extends to setting logos and linking social media profiles, ensuring that every interaction with clients reinforces your brand's values and builds lasting relationships.

Payment and Financial Management

Competitive Pricing and Payment Options: With its competitive prices, Pembee presents a cost-effective software solution for managing a fitness business. The platform's affordable monthly costs are complemented by low payment processing fees, making it a sensible choice for fitness studio owners mindful of their budget.

Integrated Payment Processor: The seamless integration with Stripe for secure online payments, combined with the ability to manage refunds and offline transactions all within Pembee, illustrates Pembee's commitment to providing a comprehensive solution for financial transactions within the wellness sector.

Balance Reminder and Financial Tracking: Managing finances is streamlined with features like balance reminders and the ability to track outstanding balances. This ensures that businesses can stay on top of their finances without the need for constant chasing.

Customer and Attendee Engagement

Session Passes/ Class Bundles: Pembee's session passes are ideal for fitness studio businesses looking to build loyalty. Offering discounted rates for buying multiple classes upfront encourages clients to commit to their fitness journey, benefiting both the client's wellness and the business's bottom line.

Configurable Filters for Easy Navigation: Pembee's user-friendly interface includes configurable filters, making it easier for clients to find the right class or service. This feature enhances the overall customer experience, leading to happy clients and a more efficient business operation. In comparison, Mindbody is more rigid in its requirements on what can be customized vs. not.

Flexible Add-on Items: Whether it's selling nutritional supplements or fitness gear, Pembee enables businesses to offer add-on items during the booking process. This not only adds convenience for clients but also opens up additional revenue streams for the business.

Discount Rules and Codes: Pembee helps businesses in the wellness industry attract new clients and reward regular ones with customizable discount options. From introductory offers to multi-session discounts, Pembee provides the tools to create a pricing strategy that works for every wellness business.

Integrated Marketing Tools: Pembee's built-in marketing features, such as abandoned cart recovery emails, are powerful tools for fitness studios. They help to maximize conversions and keep engagement high, ensuring that potential clients don't slip through the cracks.

Business Insights and Analytics

Intuitive Dashboard: Pembee's dashboard is designed to give fitness business owners a clear snapshot of their business's performance. With this all-in-one solution, fitness studio owners can track attendance, monitor sales, and gather insights to drive business growth.

Comprehensive Business Reports: These reports provide valuable insights for businesses through real-time sales tracking and reporting, including class sales reports and monthly revenue reports.

Conclusion: Empowering Your Fitness Business with the Right Software Solution

Choosing a platform for managing recurring wellness and fitness classes is a strategic decision that should be aligned with the unique demands of the wellness industry. Pembee distinguishes itself as an all-in-one solution, offering robust business management tools specifically tailored for the dynamic needs of fitness studio businesses and gym owners. With a user-friendly interface and dedicated features for tracking attendance and managing client interactions, Pembee stands as a competitive option for those in the fitness business, set apart by competitive prices and excellent customer service.

Unlike Mindbody, which offers a consumer-facing platform for discovering new services, Pembee focuses on equipping fitness businesses with the necessary tools to handle everything from bookings to client communications internally, fostering direct and personal relationships with clients.

For those seeking a comprehensive solution that provides detailed reporting features, seamless payment processor integrations, and the ability to keep clients engaged, Pembee offers a compelling alternative to Mindbody. It's not just software; it's a strategic partner designed to elevate your wellness business to the next level.

Try Pembee for free bysigning up hereand take the first step towards a more efficient, client-focused business today.


Trusted to handle thousands of bookings each month

“Using Pembee for my event bookings and registration has cut down my admin time immeasurably. I had got to a point where I felt swamped by the volume of paperwork created by my small but busy business and Pembee has saved the day!”

Claire Hughes
Woodland Nurture

“Fantastic. Easy to use, support is incredible and we have much happier users.”

Tom King
Starlings Appleton Thorn

“I am blown away by the level of support and service from Pembee, the team have helped me set up the app and tweak it to get it working exactly as I want it. I can't fault any step of the process.”

Louise Regan
Dorset Wild One

“So easy to use, great for customers and staff. Clean and crisp front end for parents - easily operated back end for staff. We tried 2 others before this and both were heavily flawed with by support or quality - this system has both.”

Colin Heath
Allstars Sports Group

“Just absolutely fantastic. I am super impressed with their system and also their customer support.”

James Boit
Crazy Camps

“Such an amazing piece of software after trialling a few, Pembee is very easy to use and has solved a problem that we encountered!”

Jade Keevins
Kangaroo UK

“Amazing app for my business. Helpful and easy to use, plus the online support is amazing from the team.”

Katie Taylor
Inspire Sports Academy

“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half! Cannot recommend enough.”

Charlotte Carrington
Multisports For Schools

“Our previous booking system was going offline and we needed a replacement, Pembee worked with us to ensure their system could offer everything we needed to continue the smooth running of our business. Pembee customer support is second to none. Setting up the system was straightforward and there was always someone on hand to help with any queries we had.”

Nancy O’Brien
Jason's Totally Tennis
Bookings processed
Transactions processed
Total Users
Sessions listed
Start using Pembee today
Click below to start your 30-day free trial. No credit card required.