Forest School Booking Software

Streamline bookings and create unforgettable nature adventures

A better way to manage forest school bookings.

All the features you need to streamline bookings and grow your forest school

Custom intake form

Our forms can be tailored to manage everything from mud kitchen participation to craft skills sessions and gather essential information for each child. Information is securely stored for future use or can be updated with just one click.

Flexible activity page

Easily create stunning activity pages that capture the essence of your forest school. Customize booking cut-off times, highlight your connection with nature through beautiful images, detailed descriptions, and attachments for additional information like safety guidelines or gear lists.

Multiple tickets and add-ons

Offer a variety of booking options, including one-off family play sessions or block bookings for seasonal programs. Enhance the experience with add-ons like special craft materials or hot lunch programs, providing more value and convenience for families.

Attendance register and tracking

Move away from paper and embrace a digital solution with real-time attendance tracking. Easily manage check-ins and outs, and maintain records securely online and on any device. Worried about signal in forests? You can still download and print attendance sheets.


Trusted to handle thousands of bookings each month

“Using Pembee for my event bookings and registration has cut down my admin time immeasurably. I had got to a point where I felt swamped by the volume of paperwork created by my small but busy business and Pembee has saved the day!”

Claire Hughes
Woodland Nurture

“Fantastic. Easy to use, support is incredible and we have much happier users.”

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Tom King
Starlings Appleton Thorn

“I am blown away by the level of support and service from Pembee, the team have helped me set up the app and tweak it to get it working exactly as I want it. I can't fault any step of the process.”

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Louise Regan
Dorset Wild One

“So easy to use, great for customers and staff. Clean and crisp front end for parents - easily operated back end for staff. We tried 2 others before this and both were heavily flawed with by support or quality - this system has both.”

Colin Heath
Allstars Sports Group

“Just absolutely fantastic. I am super impressed with their system and also their customer support.”

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James Boit
Crazy Camps

“Such an amazing piece of software after trialling a few, Pembee is very easy to use and has solved a problem that we encountered!”

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Jade Keevins
Kangaroo UK

“Amazing app for my business. Helpful and easy to use, plus the online support is amazing from the team.”

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Katie Taylor
Inspire Sports Academy

“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half! Cannot recommend enough.”

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Charlotte Carrington
Multisports For Schools

“Our previous booking system was going offline and we needed a replacement, Pembee worked with us to ensure their system could offer everything we needed to continue the smooth running of our business. Pembee customer support is second to none. Setting up the system was straightforward and there was always someone on hand to help with any queries we had.”

Nancy O’Brien
Jason's Totally Tennis
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Ready to give Pembee a try?Start 30-day free trial or explore a live demo account.

Benefits of Forest School Management Software

Reduce Administrative Tasks

Utilizing forest school booking software can provide a professional and user-friendly booking experience for parents, significantly reducing administrative time. Avoid the hassle of manual bookings, managing spreadsheets, and chasing payments. Embrace custom booking forms, real-time attendance tracking, and an integrated payment solution that supports various methods, including card payments and flexible payment plans.

Forest school administrators who adopt online booking software like Pembee report a significant decrease in the time spent confirming bookings. This efficiency can free up hours each week, allowing more time to focus on crafting engaging outdoor activities for children and focus on their holistic development.

Happier Parents

Offering a 24/7 online booking system streamlines the booking process, enhances parent satisfaction and encourages repeat bookings. Through our forest school booking system, parents can easily schedule their children's sessions on any device. They need to only select the desired activities, fill in or update their child's details, and complete the payment. A confirmation email provides all session details, and parents can view and manage their bookings anytime online. Features like flexible booking and easy cancellations with a configurable cancellation policy, add to the convenience for both parents and administrators.

Pembee - The Best Forest School Booking Software

Pembee allows you to create an engaging and effective online presence for your forest school sessions. The setup is simple and does not require much technical skills.

Create your forest school listing page in minutes

Design detailed booking pages with a wide range of options to include images, attachments, booking information box, or segment information in your own way. Set participant limits per session to maintain optimal group sizes and teacher to child ratio. Customize your listing page further to allow parents to filter activities by forest school sites or by class focus, such as those focusing on motor skills, social skills, gardening skills, or connection with nature.

Various ticketing options are also available, from individual sessions to blocks of sessions. You can also sell monthly subscriptions for those who wish to attend regular sessions.

Upsell with add-ons, discounts, and session passes

Boost sales by implementing discounts that automatically apply when parents book multiple sessions. Offer 'block-booking discounts' for siblings or booking blocks of sessions. Setup discount codes with fixed amounts or percentages to incentivize early holiday club bookings or return bookings. Add optional items like craft kits or special activity materials to enhance the forest school experience.

Collect customizable attendee information at checkout

The registration process is straightforward. Once parents register on your Pembee site, they can add sessions to their cart and assign attendees. Collect essential information at checkout to create detailed child profiles, including emergency contacts and specific needs related to activities like gardening or crafts. This information forms a part of the child's ongoing profile, streamlining future bookings and enhances experiences for children.

Handle Payments with Ease

We partner with Stripe to facilitate secure online payment processing, suitable for a vast range of websites. This reassures parents during transactions. You can also set up subscription options or flexible payment plans to accommodate different needs. For those preferring offline transactions, Pembee also simplifies payment management by displaying outstanding payment balances for each booking.

Powerful Admin Tools to Organize Your Forest School

Automatic email confirmations: After a booking is made, parents will receive a confirmation email detailing their child’s upcoming forest school sessions, along with any necessary preparation information. This template is customizable to include specific reminders about what to bring for activities like circle time or gardening sessions. Parents can also access their booking history through their account on your site.

Manage and Create Bookings as an Administrator: As the manager of a forest school, you can view and manage all bookings through the admin area, easily filtering out any with outstanding payments. For parents who prefer personal interaction, you can manually book sessions and send confirmation details via email, with the option to provide parents with a link to a secure payment page, eliminating the need to handle payment details over the phone.

Easily Configure and Share Session Registers: Maintain a digital register for each session, customizing it to show the information most relevant to each activity. You can set up staff accounts with access only to attendance records, allowing for efficient session management and secure data handling. Registers can also be downloaded as CSV or PDF for offline use.

One-click Notification Email: Send out reminders or updates to all booked parents with a single click. This tool is invaluable for notifying families about upcoming sessions or any changes due to weather or other circumstances.

Analyze Business Performance to Make Informed Decisions: Utilize the administrative dashboard to track registrations and revenue from your forest school programs. Our reports help you identify trends and demand patterns, allowing you to tailor your offerings to meet the needs and interests of the families you serve.

Your Data, Your Control

We ensure that your data remains accessible only to you. Our forest school management software allows you to export all booking, parent, and child records whenever needed. We adhere to high standards in maintaining the security of your data, with no third party allowed to use your data for commercial use.

Get started today

Setting up your Pembee forest school activity booking engine is straightforward, and our friendly team is here to assist you with any questions. We aim to respond promptly and offer extensive guides and support through our Help Centre. You can also schedule a demo to see how Pembee can transform your forest school management.

Sign up today and explore the system with no payment details required. For 30 days, try all features of the forest school booking software at no charge.

Anything you organise, we have the solution for you.

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Ready to give Pembee a try?Start 30-day free trial or explore a live demo account.