Gymnastics Management Software
Built for clubs, recreational squads and competitive squads
Start taking bookings within hours.
Replace your spreadsheets, paper rosters and chasing term fees on WhatsApp with one tool that handles enrollments, attendance, waivers and payments - built around how gymnastics clubs actually run.
4.9 ★ on Capterra900,000+ bookings processed$50M+ collected for organizers
Trusted by gymnastics clubs and coaches
Go live in hours
Most organizers we onboard are taking real bookings the same day they sign up. Here's the full flow.
- 1
Set up your classes
Add your timetable, terms, holiday breaks and pricing. Set capacity, age ranges, prerequisites and any health forms you need.
- 2
Share your booking page
Pembee gives you a hosted booking page out of the box. Drop the link in your website, email signature, Instagram bio or QR codes at sessions.
- 3
Users book and pay
Users book multiple attendees in one go, fill in your custom forms, and pay by card, Apple Pay, Google Pay or Klarna. They manage their own bookings from a self-service portal — no more inbox ping-pong.
- 4
Run your sessions
Take attendance from your phone, flag no-shows, and see live capacity for every session.
- 5
Get paid without chasing
Automated reminders for outstanding balances, reconciliation for cash and card, and a clear picture of revenue per class.
Ready to take your first booking today?
Set up in 10 minutes. No credit card needed.
Built around how a gymnastics club actually runs
- Take attendance mat-side from your phone
- Mark attendance mid-session from your phone or tablet. Pembee auto-flags no-shows and feeds attendance straight into customer reports. Run a roster for one rec class or twenty back-to-back squads across multiple venues. No clipboards, no Sunday-night data entry.
- Sell terms, blocks, drop-ins or memberships
- Sell a whole term, a 6-week block, a session pass, a monthly squad membership or a pay-as-you-go drop-in. Pro-rated mid-term joining, sibling discounts and family pricing all built in. Card payments via Stripe plus cash reconciliation in the same dashboard.
- Custom registration forms with waivers built in
- Collect medical info, emergency contacts, photo permissions and signed waivers at sign-up - not on a paper form on the gym floor. Information is saved for returning gymnasts, so families update once and you stop re-collecting the same details every term.
- Fill cancellations automatically with waitlists
- When a class fills up, families join a waitlist. When someone cancels, the next person on the list is offered the spot automatically with a hold-time - so spaces don't sit empty and you don't sit in the inbox negotiating who gets the slot.
Works with the tools you already use
Stripe
Zapier
Google Analytics
Meta Pixel
HubSpot
MailchimpHubSpot and Mailchimp connect via Zapier.
Built for gymnastics clubs
Generic scheduling tools assume one customer books one appointment. Event ticketing tools assume one customer buys one ticket. Neither fits a gymnastics club running rec classes, recreational and competitive squads and holiday camps at once, with sibling bookings, term fees, waivers and waitlists all in play. Pembee is built for that reality.
Here's how Pembee compares to the generic scheduling software and event ticketing tools gymnastics clubs usually try first.
| What gymnastics clubs need | PembeeBuilt for gymnastics clubs | Generic scheduling softwareCalendly, Acuity, Square | Event ticketing softwareEventbrite, Bookwhen |
|---|---|---|---|
| Recurring scheduling for rec classes, squads and camps across terms | Yes | 1:1 appointment model | Event by event |
| Family bookings (one parent, multiple gymnasts) | Yes | No | Partial |
| Attendance rosters taken mat-side with medical notes | Yes | No | No |
| Medical info, photo consent and signed waivers at sign-up | Yes | No | No |
| Terms, blocks, session passes and squad memberships | Yes | No | No |
| Pro-rated mid-term joining and sibling discounts | Yes | No | Codes only |
| Automatic waitlists with spot offers | Yes | Partial | Partial |
| Self-managed family account (multiple gymnasts, rebooking) | Yes | No | No |
| Card + Apple Pay + Klarna + cash reconciliation | Yes | Card only | Card only |
| Designed for gymnastics clubs and squads | Yes | No | No |
Built for gymnastics clubs. Not generic appointments. Not one-off event ticketing.
Other Pembee solutions
Whether you're running an after-school club, a course, a dance studio or a holiday camp, Pembee's the same powerful platform — set up around how your sector actually works.
Fitness class booking software
Memberships, drop-ins and waitlists for yoga, pilates, HIIT and group fitness studios.
Learn moreAfterschool program software
Recurring billing, user accounts and rosters for afterschool providers.
Learn moreCourse booking system
Sell whole courses, multi-session blocks and waitlists in one place.
Learn moreDance studio software
Built for dance schools running multiple disciplines, terms and exams.
Learn moreGymnastics club management software
Recreational squads, competitive squads, holiday camps — all on one timetable.
Learn moreCamp registration software
Multi-week bookings, sibling discounts and consent forms for holiday camps.
Learn more
Testimonials
Trusted to handle thousands of bookings each day
“So easy to use, great for customers and staff. Clean and crisp front end for parents - easily operated back end for staff. We tried 2 others before this and both were heavily flawed with by support or quality - this system has both.”
“Pembee has made our booking and payment so much easier than our previous system. Fantastic. Easy to use, support is incredible and we have much happier users.”
“Amazing app for my business. Helpful and easy to use, plus the online support is amazing from the team.”
“The support gives us is amazing, very positive. There were a couple of teething issues, although fixed very quickly.”
“We've saved countless hours of administration every week through automation and streamlined processes. The platform has enabled us to grow our football provision significantly without needing to increase administrative support.”
“Just absolutely fantastic. I am super impressed with their system and also their customer support.”
“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half! Cannot recommend enough.”
“For the past 3 years I have been manually keeping track of customer payments and registers. With Pembee I just sent the link and my customers did all of the registration. It generated a register and saved me a lot of admin time.”
“There are so many pros. It is user friendly, clean and quick to set up. The customer support has been incredible as well. So far, it has exceeded my expectations.”
“Our previous booking system was going offline and we needed a replacement, Pembee worked with us to ensure their system could offer everything we needed to continue the smooth running of our business. Pembee customer support is second to none.”
- Bookings processed
- 900K
- Transactions processed
- $50M
- Total Users
- 230,000+
- Sessions listed
- 600,000+
Gymnastics management software - common questions
- How quickly can I get my club set up on Pembee?
- Most gymnastics clubs are taking bookings within a few hours. Set up your timetable, term dates, rec and squad pricing, registration forms and waivers, then share your booking page link. There's a gymnastics-specific set-up guide that walks you through it.
- Can you help us migrate from our current system?
- Yes. If you're moving from Classforkids, Jumbula, iClassPro, LoveAdmin, Bookwhen or a paper/spreadsheet set-up, we can help import your families, gymnasts and active enrollments. Book a demo and we'll walk through what your migration looks like.
- Can I collect medical info, photo consent and waivers at sign-up?
- Yes. Build custom registration forms that collect medical info, emergency contacts, photo permissions and signed waivers as part of booking. Information is saved for returning gymnasts, so families update once instead of re-completing forms every term.
- Can I take term fees in monthly installments?
- Yes. Split a term into monthly installments, take a deposit and balance, or run monthly squad memberships. Failed payments retry automatically and families get reminder emails, so you're not chasing term fees manually.
- What happens when a parent wants a refund or to swap classes?
- Process refunds, credits and class transfers from the dashboard in a few clicks. Families can also request a swap or cancellation from their self-service portal, so a lot of it never lands in your inbox in the first place.
- Can my coaches take attendance from their phones in the gym?
- Yes. Coaches log in on their phone or tablet and mark attendance mat-side. Mark presence, flag no-shows, see history per gymnast. Prefer hard copies? You can still download printable rosters.
- What is gymnastics management software?
- Gymnastics management software replaces spreadsheets, paper rosters and inbox admin with one tool. It handles enrollments, term billing, waitlists, attendance, medical and consent forms, and parent comms, all built around how gymnastics clubs actually run rec classes, squads and holiday camps.
- Does Pembee handle term billing for rec and squads?
- Yes. Sell by the term, half-term, multi-week block, monthly squad membership, session pass or drop-in. Pembee handles pro-rated mid-term joining, sibling discounts and automated payment collection so you're not chasing term fees manually.
- Can families book multiple gymnasts in one transaction?
- Yes. Families create one account, add every gymnast they book for, and combine any classes (rec, squad, holiday camp) in a single checkout. They manage their own bookings, cancellations and payment methods from a self-service portal.
- Does Pembee handle waitlists when a class fills up?
- Yes. When a class is full, families join a waitlist. When someone cancels, the next person on the list is offered the spot automatically with a hold-time, so spaces don't sit empty. (Waitlists are on the Premium plan.)
- How does Pembee compare to other gymnastics software?
- Pembee is built for clubs that want one platform for rec, squads and camps, without per-coach pricing. See how we compare in The Best Gymnastics Management Software for 2026 for a side-by-side look at the leading platforms.
Still have a question?
Book a 20-minute demo and we'll walk through your set-up.
Pricing
Start your Free 30-Day Trial Now!
No credit card required. Cancel any time.
2 months free!
Standard
0.59% application fee for Stripe online payments*
Simplify your online bookings and save valuable admin time.
Customizable registration forms
Attendance rosters
Offer flexible monthly subscriptions to your customers.
Session passes / Class packs
Create trial tickets
Apple Pay, Google Pay & Klarna support
Discount codes
Booking reminders
Collect VAT, sales tax or GST automatically
Customizable site themes and branding
Seamlessly integrate your booking page into your website.
90 days transactional email history
Up to 5 admin users
No credit card required
Premium
0.59% application fee for Stripe online payments*
Powerful tools to grow your business and boost bookings.
All features in Standard, plus...
Waitlists for fully booked sessions
Recover lost bookings with automated cart reminders, plus automated trial follow-up emails.
Boost your brand with a custom web address.
Generate a booking site theme from your brand.
Track conversions and optimize ad spend with Google Ads, GA4 & Meta Pixel.
Monthly transaction reports
Add credit to customer accounts
1 year transactional email history
Unlimited admin users
Connect your favorite tools with Zapier integration
No credit card required
*This is in addition to Stripe processing fees. For details please visit https://stripe.com/pricing.
Ready to stop running your gymnastics club from a spreadsheet?
Join 230,000+ users at clubs, camps and schools who've moved to Pembee. Set up in an afternoon. 30 days free. No card needed.