Training Management Software
Built for training providers, L&D teams and professional development organizations
Start taking bookings within hours.
Replace spreadsheets, manual enrollment forms and chasing payments by email with one tool that handles scheduling, registrations, attendance, payments and reporting - built around how training providers actually run programs.
4.9 ★ on Capterra900,000+ bookings processed$50M+ collected for organizers
Trusted by professional training providers
Go live in hours
Most organizers we onboard are taking real bookings the same day they sign up. Here's the full flow.
- 1
Set up your training programs
Add your course schedule, session dates and pricing. Set capacity, prerequisites, registration questions and any waivers or compliance forms you need.
- 2
Share your booking page
Pembee gives you a hosted booking page out of the box. Drop the link in your website, email signature, LinkedIn, ad campaigns or QR codes on printed materials.
- 3
Learners enroll and pay
Trainees enroll for one course or several, fill in your custom registration form, and pay by card, Apple Pay, Google Pay, Klarna or invoice. Corporate clients book teams of colleagues in one checkout, with one set of waivers and one payment.
- 4
Run your sessions
Take attendance from your phone or tablet, with the custom info you collected at sign-up visible on the roster. Flag no-shows, see live capacity and email all attendees in one click.
- 5
Get paid, then report on the program
Automated reminders for outstanding balances, reconciliation for card and offline payments, and reports showing enrollments and revenue per program - useful for post-program reporting, CPD evidence or compliance audits.
Ready to take your first booking today?
Set up in 10 minutes. No credit card needed.
Built around how training programs actually run
- Sell single sessions, multi-day courses or training passes
- Sell an individual workshop, a multi-day program, an early-bird seat, a training pass or a monthly subscription for ongoing development. Upsell course materials or workbooks as add-ons. Set up automatic group discounts for companies booking teams, plus time-limited discount codes for promotions. Card payments via Stripe, plus invoice-friendly bank-transfer reconciliation in the same dashboard - useful when corporate clients want to pay on PO.
- Custom registration forms with prerequisites and consent built in
- Collect experience levels, job titles, employer details, prerequisites and signed waivers at sign-up - not on a paper form on the day. Accept file uploads for prior certifications, ID or compliance forms. Information is saved on the learner's account, so returning participants update once instead of re-completing forms every program.
- One account, multiple courses, one checkout - perfect for corporate bookings
- Trainees create one account, register everyone they're booking for (themselves, a colleague, a whole team), and combine any training sessions in a single checkout. They manage their own enrollments, cancellations and rebooks from a self-service portal - so a lot of inbox admin never lands with your admin team in the first place.
- Paperless attendance, rosters and reporting
- Track check-in and check-out from your phone or tablet, with all the custom info you collected at sign-up visible on the roster. Auto-flag no-shows and feed attendance straight into participant records - useful evidence for CPD points, compliance audits or post-program reporting. Prefer hard copies? Export a printable PDF or CSV roster in one click.
Works with the tools you already use
Stripe
Zapier
Google Analytics
Meta Pixel
HubSpot
MailchimpHubSpot and Mailchimp connect via Zapier.
Built for training providers
Generic scheduling tools assume one customer books one appointment. Event ticketing tools assume one customer buys one ticket. Neither fits a training operation that's juggling corporate bookings, multi-day cohorts, prerequisites, invoice payments, compliance forms and post-program reporting all at once. Pembee is built for that reality.
Here's how Pembee compares to the generic scheduling software and event ticketing tools training providers usually try first.
| What training providers need | PembeeBuilt for training providers | Generic scheduling softwareCalendly, Acuity, Square | Event ticketing softwareEventbrite, Bookwhen |
|---|---|---|---|
| Multi-day and multi-session program scheduling | Yes | 1:1 appointment model | Event by event |
| Corporate bookings (one admin books a team) | Yes | No | Partial |
| Attendance rosters and audit-ready reports | Yes | No | No |
| Custom forms, prerequisites and compliance uploads | Yes | No | No |
| Training passes, installments and subscriptions | Yes | No | No |
| Automatic waitlists with spot offers | Yes | Partial | Partial |
| Card + Apple Pay + Klarna + invoice reconciliation | Yes | Card only | Card only |
| Self-managed account (enroll multiple learners) | Yes | No | No |
| Flat pricing (no per-learner fees) | Yes | Partial | No |
Built for training providers. Not generic appointments. Not one-off event ticketing.
Other Pembee solutions
Whether you're running an after-school club, a course, a dance studio or a holiday camp, Pembee's the same powerful platform — set up around how your sector actually works.
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Recreational squads, competitive squads, holiday camps — all on one timetable.
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Testimonials
Trusted to handle thousands of bookings each day
“Pembee has been a game-changer for our organisation. It's incredibly easy to use and amend, and every update feels purposeful and well thought out. Our parents regularly comment on how straightforward the booking process is, saving them time and reducing admin stress on our side.”
“I am blown away by the level of support and service from Pembee, the team have helped me set up the app and tweak it to get it working exactly as I want it. I can't fault any step of the process.”
“We have been using Pembee for our nature school for over a year, and it has been such a seamless experience! It's incredibly easy to use and it covers everything we have needed to run our programs successfully.”
“So easy to use, great for customers and staff. Clean and crisp front end for parents - easily operated back end for staff.”
“I highly recommend Pembee to any school or organization managing activity bookings. We have been using Pembee for two years now to manage our school's after-school activities, and it has greatly simplified the booking process for our families.”
“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half!”
“Pembee is very easy to use and the customer support is very accessible. I don't even consider paying for it as it's worth every penny. No complaints from customers as the registration process is seamless.”
“Fantastic. Easy to use, support is incredible and we have much happier users.”
“Highly intuitive for parents to use to book their children onto our kids camps. Features were exactly what we needed. Just absolutely fantastic.”
- Bookings processed
- 900K
- Transactions processed
- $50M
- Total Users
- 230,000+
- Sessions listed
- 600,000+
Training management software - common questions
- What is training management software?
- Training management software (TMS) is a tool for scheduling sessions, taking enrollments, tracking attendance, collecting learner data and taking payments in one place. It replaces spreadsheets, paper sign-up sheets and manual admin with a single platform built around how a training operation actually runs - from listing the program on a booking page through to issuing certificates of attendance afterwards.
- What's the difference between a TMS and an LMS?
- A Training Management System (TMS) handles the administration of training - scheduling, registrations, payments, attendance, reporting. A Learning Management System (LMS) handles the delivery of online content - hosting videos, quizzes, certificates and tracking progress through a course. Many organizations use both: a TMS like Pembee for the bookings and operational side, an LMS for the learning content itself. Pembee focuses on the operational side and integrates with the rest of your stack via Zapier.
- How quickly can I get my training program set up on Pembee?
- Most training providers are taking real bookings the same day they sign up. Initial set-up takes around 10 minutes: add your schedule, set your pricing, configure your registration form and share your booking page link. There's a step-by-step set-up guide and our team aims to reply within a few hours if you get stuck.
- Can you help me migrate from my current system?
- Yes. If you're moving from Eventbrite, Bookwhen, Arlo, an LMS or a spreadsheet, we can help import your customers, attendees and active enrollments. Book a demo and we'll walk through what your migration looks like.
- Can corporate clients book multiple seats and pay by invoice or PO?
- Yes. A single admin contact can book a team of colleagues in one checkout, with one set of waivers and one payment. Accept payment by card, Apple Pay, Google Pay or Klarna - or enable offline payment options (bank transfer or invoice) and reconcile them in the same dashboard. Useful when a corporate client wants to pay on PO rather than card.
- Can I offer payment plans, installments or subscriptions?
- Yes. Split a longer program into monthly installments, take a deposit and balance, or run monthly subscriptions for ongoing development memberships. Failed payments retry automatically and customers get reminder emails, so you're not chasing payments manually.
- Can I customize the registration form for each course?
- Yes. The registration form is fully configurable per course - collect experience levels, job titles, employer details, prior certifications, dietary requirements and signed waivers. Trainees can also upload files (prior qualifications, photo ID, compliance forms) directly through the form. Information is saved on the learner's account, so returning participants update once instead of re-completing forms every program.
- Can I take attendance and issue confirmations or certificates?
- Yes. Mark attendance from your phone or tablet during the session - the roster shows all the custom info you collected at sign-up. Check-in data flows back into learner records, so you have an audit trail for compliance reporting or CPD evidence. Confirmation emails go out automatically on booking, and you can email all attendees on a course in one click - useful for sharing post-session materials or certificates of attendance.
- Does Pembee handle waitlists when a course fills up?
- Yes. When a course is full, learners join a waitlist. When someone cancels, the next person on the list is offered the spot automatically with a hold-time, so seats don't sit empty. (Waitlists are on the Premium plan.)
- Can I give instructors access without exposing financial data?
- Yes. Add admin accounts for co-organizers, instructors or facilitators and assign roles, so each person sees only what they need. For example, give an instructor access to their roster and learner info without exposing revenue or payment data.
- Does Pembee integrate with my CRM or accounting software?
- Pembee connects to over 6,000 apps via Zapier - including HubSpot, Salesforce, Mailchimp, Xero, QuickBooks and most major CRMs. Use Zapier to push new enrollments into your CRM, sync customer data, or trigger custom workflows. Built-in integrations include Stripe (payments), Google Analytics and Meta Pixel (marketing tracking).
- How does Pembee's pricing compare to other training management software?
- Pembee starts at $45/month for the Standard plan. Pricing is flat - adding more instructors, admins or programs doesn't increase your cost, and we never take a cut of your enrollment revenue. Many TMS platforms charge per learner or per program, which gets expensive fast as you scale. There's a 30-day free trial with no card required.
- Is Pembee user-friendly for non-technical staff?
- Yes. The admin interface is designed so non-technical staff can run a training program end-to-end without IT support. There are step-by-step set-up guides for common tasks, live chat from inside the app (real humans, not bots), and a 1:1 onboarding call on the Premium plan. Most questions get a same-day reply.
- Can Pembee help me grow my training business?
- Pembee has marketing tools built in - abandoned cart emails to recover would-be enrollments, discount codes for promotions, and reports showing which courses are selling best so you can lean into what's working. Marketing integrations (Google Analytics, Meta Pixel, Zapier) let you track conversion data and feed leads into your CRM.
Still have a question?
Book a 20-minute demo and we'll walk through your set-up.
Pricing
Start your Free 30-Day Trial Now!
No credit card required. Cancel any time.
2 months free!
Standard
0.59% application fee for Stripe online payments*
Simplify your online bookings and save valuable admin time.
Customizable registration forms
Attendance rosters
Offer flexible monthly subscriptions to your customers.
Session passes / Class packs
Create trial tickets
Apple Pay, Google Pay & Klarna support
Discount codes
Booking reminders
Collect VAT, sales tax or GST automatically
Customizable site themes and branding
Seamlessly integrate your booking page into your website.
90 days transactional email history
Up to 5 admin users
No credit card required
Premium
0.59% application fee for Stripe online payments*
Powerful tools to grow your business and boost bookings.
All features in Standard, plus...
Waitlists for fully booked sessions
Recover lost bookings with automated cart reminders, plus automated trial follow-up emails.
Boost your brand with a custom web address.
Generate a booking site theme from your brand.
Track conversions and optimize ad spend with Google Ads, GA4 & Meta Pixel.
Monthly transaction reports
Add credit to customer accounts
1 year transactional email history
Unlimited admin users
Connect your favorite tools with Zapier integration
No credit card required
*This is in addition to Stripe processing fees. For details please visit https://stripe.com/pricing.
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