Forest School Booking Software
Built for forest schools, outdoor education and nature-based holiday clubs
Start taking bookings within hours.
Replace paper consent forms, weather-day WhatsApp chaos and chasing payments by email with one tool that handles bookings, medical info, rosters and payments - built around how forest schools actually run.
4.9 ★ on Capterra900,000+ bookings processed$50M+ collected for organizers
Trusted by forest schools and outdoor educators
Go live in hours
Most organizers we onboard are taking real bookings the same day they sign up. Here's the full flow.
- 1
Set up your sessions
Add your weekly sessions, holiday clubs and site locations. Set capacity, age ranges, leader-to-child ratios and any consent, medical or gear info you need to collect.
- 2
Share your booking page
Pembee gives you a hosted booking page out of the box. Drop the link in your website, email signature, Instagram bio, school newsletter or QR codes on flyers at pickup.
- 3
Families book and pay
Families book multiple children across sessions, blocks and holiday clubs in one go, fill in your custom consent and medical form, and pay by card, Apple Pay, Google Pay or Klarna. They manage their own bookings, allergies and payment methods from a self-service portal - no more inbox ping-pong.
- 4
Run your sessions in the woods
Take attendance from your phone or tablet, with allergies, medical info and admin notes on the roster. No signal at your site? Download a printable PDF roster before you set off. Flag no-shows and see live capacity per session.
- 5
Get paid without chasing
Automated reminders for outstanding balances, automatic retry on failed subscriptions, reconciliation for card, cash and bank transfer payments, and reports showing bookings and revenue per session - useful for planning next term's timetable and leader hours.
Ready to take your first booking today?
Set up in 10 minutes. No credit card needed.
Built around how forest schools actually run
- Sell single sessions, blocks, holiday clubs or monthly subscriptions
- Sell a one-off taster session, a 6-week term block, a full school-holiday club or a monthly subscription for regular families. Pro-rated mid-term joining, sibling discounts and early-bird pricing all built in. Card and Apple Pay via Stripe, plus reconcile cash and bank transfers in the same dashboard. UK forest schools can also accept Tax-Free Childcare payments without manual reconciliation.
- Custom intake forms for medical info, allergies and consents
- Collect everything you need at sign-up - emergency contacts, allergies, medical conditions, photo consent, tool-use consent, mud-and-water consent and gear notes - not on a paper form at the gate. Information is saved on the family account, so returning families update once instead of re-completing forms every term. Admin-only fields let you track things like risk assessments and additional needs that only staff can see.
- One family account, multiple children, one checkout
- Families create one account, add every child they're booking for, and combine sessions, blocks and holiday club days in a single checkout. Sibling discounts apply automatically. From the self-service portal they can switch a session, cancel, rebook or update payment details - without emailing the forest school on a Sunday night.
- Mobile rosters that work even when there's no signal
- Take attendance from your phone or tablet in the woods, with allergies, medical info and admin notes visible right on the roster. No signal at your site? Download or print a PDF roster before you set off and keep it on a clipboard as a backup. Send a one-click bulk email to every family booked in - useful for weather closures, kit reminders or last-minute site changes.
Works with the tools you already use
Stripe
Zapier
Google Analytics
Meta Pixel
HubSpot
MailchimpHubSpot and Mailchimp connect via Zapier.
Built for forest schools
Generic scheduling tools assume one customer books one appointment. Event ticketing tools assume one customer buys one ticket. Neither fits a forest school running weekly term sessions, school-holiday clubs and one-off taster days, with sibling families, photo and tool-use consents, allergy lists and a printed-roster backup all in play. Pembee is built for that reality.
Here's how Pembee compares to the generic scheduling software and event ticketing tools forest school leaders usually try first.
| What forest school leaders need | PembeeBuilt for forest schools | Generic scheduling softwareCalendly, Acuity, Square | Event ticketing softwareEventbrite, Bookwhen |
|---|---|---|---|
| Recurring sessions, term blocks and holiday clubs in one timetable | Yes | 1:1 appointment model | Event by event |
| Family bookings (one parent, multiple children) | Yes | No | Partial |
| Rosters with allergies, medical info and consent notes | Yes | No | No |
| Photo, tool-use and mud-and-water consent collection | Yes | No | No |
| Printable PDF roster for no-signal sites | Yes | No | Partial |
| Sibling, block-booking and early-bird discounts | Yes | No | Codes only |
| Automatic waitlists with spot offers | Yes | Partial | Partial |
| Self-managed family account (book and rebook) | Yes | No | No |
| Card + Apple Pay + Tax-Free Childcare + cash reconciliation | Yes | Card only | Card only |
| Designed for forest schools and outdoor education | Yes | No | No |
Built for forest schools. Not generic appointments. Not one-off event ticketing.
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Testimonials
Trusted to handle thousands of bookings each day
“Using Pembee for my event bookings and registration has cut down my admin time immeasurably. I had got to a point where I felt swamped by the volume of paperwork created by my small but busy business and Pembee has saved the day!”
“We have been using Pembee for our nature school for over a year, and it has been such a seamless experience! It's incredibly easy to use and it covers everything we have needed to run our programs successfully.”
“There are so many pros. It is user friendly, clean and quick to set up. The customer support has been incredible as well. So far, it has exceeded my expectations.”
“Such an amazing piece of software after trialling a few, Pembee is very easy to use and has solved a problem that we encountered!”
“Fantastic. Easy to use, support is incredible and we have much happier users.”
“Pembee is very easy to use and the customer support is very accessible. I don't even consider paying for it as it's worth every penny. No complaints from customers as the registration process is seamless.”
“For the past 3 years I have been manually keeping track of customer payments and registers. With Pembee I just sent the link and my customers did all of the registration. It generated a register and saved me a lot of admin time.”
“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half! Cannot recommend enough.”
“Our previous booking system was going offline and we needed a replacement, Pembee worked with us to ensure their system could offer everything we needed. Pembee customer support is second to none.”
“We have been very impressed with how easy Pembee is to use compared to our previous booking system and the customer service is excellent. They are always quick to respond with help and advice.”
- Bookings processed
- 900K
- Transactions processed
- $50M
- Total Users
- 230,000+
- Sessions listed
- 600,000+
Forest school booking software - common questions
- How quickly can I get my forest school set up on Pembee?
- Most forest school leaders are taking real bookings the same day they sign up. Initial set-up takes around 10 minutes: add your sessions, set your pricing, configure your consent and medical form and share your booking page link. There's a step-by-step set-up guide and our team aims to reply within a few hours if you get stuck.
- Can I collect allergies, medical info, photo consent and tool-use consent at sign-up?
- Yes. The intake form is fully configurable - collect child's name, date of birth, allergies, medical conditions, emergency contacts, photo consent, tool-use consent, mud-and-water consent and gear notes as part of sign-up. Add admin-only fields for risk assessments or additional needs that only staff can see. All of this is visible on the roster when you're checking children in, so leaders have what they need on the spot.
- What happens if I have no signal at my forest school site?
- Download or print your roster as a PDF or CSV before you set off and keep it on a clipboard as a backup. Mark attendance when you're back in signal range - bookings, allergies and admin notes are saved on the family account either way. For sites with patchy signal, most leaders run the digital roster where they can and the printed backup at the woodland.
- Can I sell single sessions, term blocks, holiday clubs and subscriptions side by side?
- Yes. Sell a one-off taster session, a 6-week term block, a full school-holiday club or a monthly subscription for regular families. Pro-rated mid-term joining, sibling discounts and early-bird pricing apply automatically across whichever pricing model you pick.
- What happens if I have to cancel a session because of weather?
- Send a one-click bulk email to every family booked into the session - useful for cancellations, last-minute site changes or extra kit reminders ahead of bad weather. Configure your cancellation policy to credit families automatically, offer a make-up session or refund. Families can rebook into another date themselves from the self-service portal.
- Can I give session leaders limited access without exposing financial data?
- Yes. Add admin accounts for session leaders, assistants or co-ordinators and assign roles, so each person sees only what they need. A leader can pull up their group's roster, allergies and emergency contacts on their phone without seeing payment, customer or revenue data. Useful for keeping financial info restricted to the forest school owner.
- What is forest school booking software?
- Forest school booking software lets you publish your sessions online, take bookings and payments, collect consent and medical forms, manage rosters and waitlists, and communicate with families - all in one place. It replaces spreadsheets, paper consent forms and chasing payments by email with a single platform built around how a forest school actually runs, from listing your sessions through to checking children in at the woodland gate.
- How much does forest school booking software cost?
- Pembee starts at $45/month for the Standard plan. Pricing is flat - adding more children, sessions, leaders or sites doesn't increase your cost, and we never take a cut of your session revenue. Many platforms charge per child or per booking, which gets expensive fast across a busy holiday club. There's a 30-day free trial with no card required.
- Does Pembee handle waitlists when a popular session fills up?
- Yes. When a session is full, families join a waitlist. When someone cancels, the next family on the list is offered the spot automatically with a hold-time, so spaces don't sit empty and you're not negotiating in the inbox over who gets the slot. (Waitlists are on the Premium plan.)
- Can I offer sibling discounts, block-booking discounts and early-bird pricing?
- Yes. Set up automatic sibling discounts so families get a percentage off each additional child. Configure block-booking discounts (for example 10% off when a family books 6+ sessions) and run early-bird pricing on holiday clubs that expires on a set date. Create discount codes for referrals, school partnerships or returning families.
- Can you help me migrate from my current system?
- Yes. If you're moving from Bookwhen, Class4Kids, Eventbrite, Jumbula or a spreadsheet, we can help import your customers, children and active bookings. Book a demo and we'll walk through what your migration looks like.
- Does Pembee integrate with Stripe and support Tax-Free Childcare?
- Yes. Pembee uses Stripe for card and digital wallet payments (Apple Pay, Google Pay, Klarna), which already powers payments for millions of businesses. UK forest schools can also accept Tax-Free Childcare payments without manual reconciliation. For families paying offline, you can flag bookings as paid by cash or bank transfer and reconcile them in the same dashboard - no need to log into Stripe to handle refunds.
- Can I export my booking and family data?
- Your data is yours. Export bookings, family records, child records and payment data to CSV at any time - useful as a printed roster on session day, for Ofsted or insurance paperwork, or for your accountant. We don't hide your data in an obscure database and we don't pass it on to third parties.
- Are my families' data and payments secure?
- Yes. Payments are processed by Stripe (PCI-compliant, used by millions of businesses worldwide), so card details never touch Pembee. Family and child data is stored securely and only accessible to admins on your account. We never pass your data on to third parties, and you can restrict staff access by role.
Still have a question?
Book a 20-minute demo and we'll walk through your set-up.
Pricing
Start your Free 30-Day Trial Now!
No credit card required. Cancel any time.
2 months free!
Standard
0.59% application fee for Stripe online payments*
Simplify your online bookings and save valuable admin time.
Customizable registration forms
Attendance rosters
Offer flexible monthly subscriptions to your customers.
Session passes / Class packs
Create trial tickets
Apple Pay, Google Pay & Klarna support
Discount codes
Booking reminders
Collect VAT, sales tax or GST automatically
Customizable site themes and branding
Seamlessly integrate your booking page into your website.
90 days transactional email history
Up to 5 admin users
No credit card required
Premium
0.59% application fee for Stripe online payments*
Powerful tools to grow your business and boost bookings.
All features in Standard, plus...
Waitlists for fully booked sessions
Recover lost bookings with automated cart reminders, plus automated trial follow-up emails.
Boost your brand with a custom web address.
Generate a booking site theme from your brand.
Track conversions and optimize ad spend with Google Ads, GA4 & Meta Pixel.
Monthly transaction reports
Add credit to customer accounts
1 year transactional email history
Unlimited admin users
Connect your favorite tools with Zapier integration
No credit card required
*This is in addition to Stripe processing fees. For details please visit https://stripe.com/pricing.
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