Camp Registration Software
Built for day camps, sleepaway camps and multi-week holiday programs
Start taking bookings within hours.
Replace spreadsheets, paper medical forms and chasing payments by email with one tool that handles registrations, waivers, rosters, pickup authorizations and payments - built around how camps actually run.
4.9 ★ on Capterra900,000+ bookings processed$50M+ collected for organizers
Trusted by camps and holiday clubs
Go live in hours
Most organizers we onboard are taking real bookings the same day they sign up. Here's the full flow.
- 1
Set up your weeks
Add your weeks, sessions, locations and pricing. Set capacity, age ranges, intake questions, waivers and any add-ons like extended hours or lunch.
- 2
Share your booking page
Pembee gives you a hosted booking page out of the box. Drop the link in your website, email signature, Instagram bio, school newsletter or QR codes on flyers.
- 3
Families register and pay
Families enroll multiple campers across multiple weeks in one go, fill in your custom intake form and waivers, and pay by card, ACH, Apple Pay, Google Pay or Klarna. They manage their own bookings, allergies and pickup passwords from a self-service portal - no more inbox ping-pong.
- 4
Run your camp
Tap campers in and out from your phone or tablet, with allergies, medical info and authorized pickups visible on the roster. Verify pickup passwords on the spot, flag no-shows and see live capacity per week.
- 5
Get paid without chasing
Automated reminders for outstanding balances, reconciliation for card, ACH, cash and check payments, and reports showing registrations and revenue per week - useful for end-of-summer reporting and planning next year's program.
Ready to take your first booking today?
Set up in 10 minutes. No credit card needed.
Built around how camps actually run
- Sell single weeks, multi-week passes, day camp or sleepaway tickets
- Set up day camp tickets, weekly tickets, multi-week bundles or full-season passes. Sell add-ons like extended hours, lunch, merchandise or late pickup at checkout. Configure automatic sibling discounts and early-bird pricing, plus discount codes for promotions or returning families. Card and ACH via Stripe, plus reconcile cash, check and invoice payments in the same dashboard.
- Custom intake forms with medical info, allergies, waivers and pickup authorizations
- Collect everything you need at sign-up - emergency contacts, allergies, medical info, immunization records, signed waivers, authorized pickups and pickup passwords - not on a paper form at drop-off. Accept file uploads for immunization records or physician forms. Information is saved on the family's account, so returning families update once instead of re-completing forms every summer.
- One family account, multiple kids, multiple weeks, one checkout
- Families create one account, add every child they're booking for, and combine any weeks and any siblings in a single checkout. Sibling discounts apply automatically. From the self-service portal they can update allergy info, change a pickup password, switch a week or rebook - without emailing the camp office.
- Mobile check-in and check-out with pickup verification
- Tap campers in and out from a phone or tablet, with allergies, medical info and authorized pickups visible right on the roster. Verify pickup passwords on the spot. Auto-flag no-shows and feed attendance straight into family records. Prefer hard copies? Export a printable PDF or CSV roster in one click - useful as a backup on the bus or out at the lake.
Works with the tools you already use
Stripe
Zapier
Google Analytics
Meta Pixel
HubSpot
MailchimpHubSpot and Mailchimp connect via Zapier.
Camp management software built for summer camps
Generic scheduling tools assume one customer books one appointment. Event ticketing tools assume one customer buys one ticket. Neither fits a summer camp that's juggling medical forms, multi-week bookings, sibling discounts, pickup authorizations, allergy info and bus rosters all at once. Pembee is built for that reality.
Here's how Pembee compares to the generic scheduling software and event ticketing tools camp directors usually try first.
| What camp directors need | PembeeBuilt for summer camps | Generic scheduling softwareCalendly, Acuity, Square | Event ticketing softwareEventbrite, Bookwhen |
|---|---|---|---|
| Multi-week and multi-session camp scheduling | Yes | 1:1 appointment model | Event by event |
| Family bookings (one parent, multiple kids, multiple weeks) | Yes | No | Partial |
| Attendance rosters with pickup verification | Yes | No | No |
| Medical info, allergies, waivers and pickup forms | Yes | No | No |
| Sibling, multi-week and early-bird discounts | Yes | No | Codes only |
| Add-ons (extended hours, lunch, merchandise) | Yes | No | Partial |
| Automatic waitlists with spot offers | Yes | Partial | Partial |
| Self-managed family account (book and rebook) | Yes | No | No |
| Card + ACH + Apple Pay + cash reconciliation | Yes | Card only | Card only |
| Designed for day camps and sleepaway camps | Yes | No | No |
Built for summer camps. Not generic appointments. Not one-off event ticketing.
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Testimonials
Trusted to handle thousands of bookings each day
“Pembee has been fantastic for our business. The customer service is outstanding - always responsive and helpful. The software is very user-friendly and has made our administrative tasks much easier and more efficient. It's also flexible and versatile, allowing us to customise our bookings with ease.”
“We have been using Pembee for our nature school for over a year, and it has been such a seamless experience! It's incredibly easy to use and it covers everything we have needed to run our programs successfully.”
“I am blown away by the level of support and service from Pembee, the team have helped me set up the app and tweak it to get it working exactly as I want it. I can't fault any step of the process.”
“Using Pembee for my event bookings and registration has cut down my admin time immeasurably. I had got to a point where I felt swamped by the volume of paperwork created by my small but busy business and Pembee has saved the day!”
“Fantastic. Easy to use, support is incredible and we have much happier users.”
“For the past 3 years I have been manually keeping track of customer payments and registers. With Pembee I just sent the link and my customers did all of the registration. It generated a register and saved me a lot of admin time.”
“Amazing app for my business. Helpful and easy to use, plus the online support is amazing from the team.”
“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half! Cannot recommend enough.”
“Pembee has been a game-changer for our organisation. It's incredibly easy to use and amend, and every update feels purposeful and well thought out. Our parents regularly comment on how straightforward the booking process is.”
“Everything from bookings to payments and attendance can be managed effortlessly through one system. We no longer have to spend hours chasing payments or updating spreadsheets, which frees us up to focus on coaching and programme development. Every holiday and adhoc programme we deliver runs through the platform.”
- Bookings processed
- 900K
- Transactions processed
- $50M
- Total Users
- 230,000+
- Sessions listed
- 600,000+
Camp registration software - common questions
- How quickly can I get my camp set up on Pembee?
- Most camp directors are taking real bookings the same day they sign up. Initial set-up takes around 10 minutes: add your weeks and sessions, set your pricing, configure your intake form and waivers, and share your booking page link. There's a step-by-step set-up guide and our team aims to reply within a few hours if you get stuck.
- Can you help me migrate from my current system?
- Yes. If you're moving from Jumbula, Sawyer, CampSite, ACTIVE, CampMinder, Eventbrite or a spreadsheet, we can help import your customers, campers and active bookings. Book a demo and we'll walk through what your migration looks like.
- Can I collect medical info, allergies, immunizations, waivers and pickup authorizations?
- Yes. The intake form is fully configurable - collect child's name, date of birth, allergies, medical conditions, medications, emergency contacts, signed waivers, authorized pickups and pickup passwords as part of sign-up. Families can also upload immunization records, physician forms or signed consent documents. All of this is visible on the roster when you're checking campers in and out, so counselors have what they need on the spot.
- Can I sell weekly bookings, multi-week discounts and early-bird tickets?
- Yes. Sell single weeks, multi-week bundles, full-season passes or day-by-day drop-ins. Set up automatic multi-week discounts (for example 10% off when a family books 3+ weeks), early-bird pricing that expires on a set date, or sibling discounts that apply automatically. You can also create discount codes for promotions, returning families or referral programs.
- Can I sell extended hours, lunch, merchandise and other add-ons?
- Yes. Offer optional add-ons like before-care, after-care, hot lunch, transport, camp t-shirts, photo packages or specialty activities. Families pick what they want at checkout and you collect the extra revenue alongside the camp booking. Each add-on can have its own price, capacity and availability rules.
- Can families book multiple kids across multiple weeks in one checkout?
- Yes. Families create one account, add every child they're booking for, and combine any weeks and any siblings in a single checkout. Sibling discounts apply automatically. From the self-service portal they can update allergy info, change a pickup password, switch a week or rebook - without emailing the camp office at 9pm.
- What is summer camp registration software?
- Summer camp registration software lets you publish your weeks online, take bookings and payments, collect medical forms and waivers, manage rosters and waitlists, and communicate with families - all in one place. It replaces spreadsheets, paper medical forms and phone bookings with a single platform built around how a camp actually runs, from listing your weeks through to checking campers out at pickup.
- How much does summer camp registration software cost?
- Pembee starts at $45/month for the Standard plan. Pricing is flat - adding more campers, weeks, locations or counselors doesn't increase your cost, and we never take a cut of your camp revenue. Many camp platforms charge per camper or per registration, which gets expensive fast at peak summer volumes. There's a 30-day free trial with no card required.
- How much admin time will camp software save me?
- Camps using Pembee process around 100 bookings a week on average. At roughly 5 minutes per booking confirmed manually by email or phone, that's about 8 hours of admin time freed up every week - close to a full day back. Add automatic payment chasing, mobile check-in, self-service family accounts and one-click bulk emails to families, and most camp directors see admin time drop further over their first summer.
- Does Pembee handle waitlists when a popular week fills up?
- Yes. When a week is full, families join a waitlist. When someone cancels, the next family on the list is offered the spot automatically with a hold-time, so spaces don't sit empty and you're not negotiating in the inbox over who gets the slot. (Waitlists are on the Premium plan.)
- Can I give counselors and staff access without exposing financial data?
- Yes. Add admin accounts for counselors, group leaders or office staff and assign roles, so each person sees only what they need. For example, a group leader can pull up their cabin's roster, allergies and emergency contacts on their phone without seeing payment or revenue data. Useful for keeping financial info restricted to the camp director.
- Can I email all families booked into a week with one click?
- Yes. Send a bulk email to every family booked on a specific week, session or location in one click - useful for weather closures, packing lists, last-minute pickup changes or end-of-week photos. Booking confirmations, payment reminders and pre-camp info emails go out automatically, so you can focus on running the camp.
- Are my campers' data and payments secure?
- Yes. Payments are processed by Stripe (PCI-compliant, used by millions of businesses worldwide), so card details never touch Pembee. Camper data is stored securely and only accessible to admins on your account. We never pass your data on to third parties, and you can restrict staff access by role.
- Can I export my booking and camper data?
- Your data is yours. Export bookings, family records, camper records and payment data to CSV at any time - useful as a printed roster on the day, for licensing audits, insurance paperwork or post-summer reporting. We don't hide your data in an obscure database.
Still have a question?
Book a 20-minute demo and we'll walk through your set-up.
Pricing
Start your Free 30-Day Trial Now!
No credit card required. Cancel any time.
2 months free!
Standard
0.59% application fee for Stripe online payments*
Simplify your online bookings and save valuable admin time.
Customizable registration forms
Attendance rosters
Offer flexible monthly subscriptions to your customers.
Session passes / Class packs
Create trial tickets
Apple Pay, Google Pay & Klarna support
Discount codes
Booking reminders
Collect VAT, sales tax or GST automatically
Customizable site themes and branding
Seamlessly integrate your booking page into your website.
90 days transactional email history
Up to 5 admin users
No credit card required
Premium
0.59% application fee for Stripe online payments*
Powerful tools to grow your business and boost bookings.
All features in Standard, plus...
Waitlists for fully booked sessions
Recover lost bookings with automated cart reminders, plus automated trial follow-up emails.
Boost your brand with a custom web address.
Generate a booking site theme from your brand.
Track conversions and optimize ad spend with Google Ads, GA4 & Meta Pixel.
Monthly transaction reports
Add credit to customer accounts
1 year transactional email history
Unlimited admin users
Connect your favorite tools with Zapier integration
No credit card required
*This is in addition to Stripe processing fees. For details please visit https://stripe.com/pricing.
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