Martial Arts Software
Built for dojos running multiple disciplines, belt grades and family memberships
Start taking bookings within hours.
Replace spreadsheets, paper waivers and chasing monthly dues on WhatsApp with one tool that handles signups, rosters, belt progression, gradings and payments - built around how dojos actually run.
4.9 ★ on Capterra900,000+ bookings processed$50M+ collected for organizers
Trusted by martial arts clubs and combat gyms
Go live in hours
Most organizers we onboard are taking real bookings the same day they sign up. Here's the full flow.
- 1
Set up your timetable
Add your classes across disciplines (Jiu Jitsu, Muay Thai, karate, taekwondo, judo, kickboxing), set term dates, holiday breaks and pricing. Set capacity, age ranges, belt levels and any waiver, health or consent info you need to collect.
- 2
Share your booking page
Pembee gives you a hosted booking page out of the box. Drop the link in your website, email signature, Instagram bio or QR codes on flyers at the dojo.
- 3
Families register and pay
Families sign up multiple students across multiple disciplines in one go, fill in your custom registration form and waiver, and pay by card, Apple Pay, Google Pay or Klarna. They manage their own bookings, uniform sizes and payment methods from a self-service portal - no more inbox ping-pong.
- 4
Run your classes
Take attendance from your phone or tablet mid-class, with allergies, admin notes and belt level visible on the roster. Flag no-shows and see live capacity for every class.
- 5
Get paid without chasing
Automated reminders for outstanding balances, automatic retry on failed monthly memberships, reconciliation for card, cash and bank transfer payments, and reports showing signups and revenue per class - useful for planning next term's timetable and instructor hours.
Ready to take your first booking today?
Set up in 10 minutes. No credit card needed.
Built around how dojos actually run
- Sell terms, intro courses, session passes, drop-ins or monthly memberships
- Sell a 6-week beginner course, a 10-class session pass that deducts as students train, a pay-as-you-go drop-in or a monthly membership for unlimited classes. Memberships give you predictable cash flow - failed payments retry automatically and reminders go out, so you're not having awkward late-payment conversations on the mats. Pro-rated mid-term joining, sibling discounts, multi-discipline family pricing and early-bird promotions all built in. Card and Apple Pay via Stripe, plus reconcile cash and bank transfers in the same dashboard.
- Custom registration forms for health info, waivers and student profiles
- Collect everything you need at signup - student's name, date of birth, current belt or grade, health info, allergies, emergency contact and parental consent for under-18s - not on a paper waiver at the dojo door. Add admin-only fields to track belt progression visible to staff but not students. Information is saved on the family account, so returning students update once instead of re-completing forms every term.
- One family account, multiple students, multiple disciplines, one checkout
- Families create one account, add every student they book for, and combine Jiu Jitsu, Muay Thai, karate, taekwondo or any discipline you offer in a single checkout. Sibling discounts apply automatically. From the self-service portal they can switch a class, cancel, rebook or update payment details - without emailing the dojo at 9pm on a Sunday.
- Attendance, belt gradings and equipment orders in one place
- Take attendance from your phone mid-class, with allergies and admin notes visible right on the roster. Sell grading entries, collect uniform sizes and equipment orders, and bill seminars alongside membership fees. Send a bulk email to every student in 'Tuesday Juniors' with one click - useful for grading reminders, gi pickup info or dojo closures.
Works with the tools you already use
Stripe
Zapier
Google Analytics
Meta Pixel
HubSpot
MailchimpHubSpot and Mailchimp connect via Zapier.
Built for dojos
Generic scheduling tools assume one customer books one appointment. Event ticketing tools assume one customer buys one ticket. Neither fits a dojo that's running Jiu Jitsu, Muay Thai and karate across multiple terms, with sibling memberships, grading entries, gi orders and seminars all running at once. Pembee is built for that reality.
Here's how Pembee compares to the generic scheduling software and event ticketing tools dojo owners usually try first.
| What dojo owners need | PembeeBuilt for dojos | Generic scheduling softwareCalendly, Acuity, Square | Event ticketing softwareEventbrite, Bookwhen |
|---|---|---|---|
| Recurring class scheduling across multiple disciplines and terms | Yes | 1:1 appointment model | Event by event |
| Family bookings (one parent, multiple students) | Yes | No | Partial |
| Attendance rosters with health and belt notes | Yes | No | No |
| Grading entries, seminars and equipment orders | Yes | No | Tickets only |
| Intro courses, session passes and monthly memberships | Yes | No | No |
| Sibling, multi-class and early-bird discounts | Yes | No | Codes only |
| Automatic waitlists with spot offers | Yes | Partial | Partial |
| Self-managed family account (multiple students, rebooking) | Yes | No | No |
| Card + Apple Pay + Klarna + cash reconciliation | Yes | Card only | Card only |
| Designed for martial arts schools and dojos | Yes | No | No |
Built for dojos. Not generic appointments. Not one-off event ticketing.
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Testimonials
Trusted to handle thousands of bookings each day
“So easy to use, great for customers and staff. Clean and crisp front end for parents - easily operated back end for staff. We tried 2 others before this and both were heavily flawed with by support or quality - this system has both.”
“Pembee has made our booking and payment so much easier than our previous system. Fantastic. Easy to use, support is incredible and we have much happier users.”
“Amazing app for my business. Helpful and easy to use, plus the online support is amazing from the team.”
“The support gives us is amazing, very positive. There were a couple of teething issues, although fixed very quickly.”
“We've saved countless hours of administration every week through automation and streamlined processes. The platform has enabled us to grow our football provision significantly without needing to increase administrative support.”
“Just absolutely fantastic. I am super impressed with their system and also their customer support.”
“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half! Cannot recommend enough.”
“For the past 3 years I have been manually keeping track of customer payments and registers. With Pembee I just sent the link and my customers did all of the registration. It generated a register and saved me a lot of admin time.”
“There are so many pros. It is user friendly, clean and quick to set up. The customer support has been incredible as well. So far, it has exceeded my expectations.”
“Our previous booking system was going offline and we needed a replacement, Pembee worked with us to ensure their system could offer everything we needed to continue the smooth running of our business. Pembee customer support is second to none.”
- Bookings processed
- 900K
- Transactions processed
- $50M
- Total Users
- 230,000+
- Sessions listed
- 600,000+
Martial arts software - common questions
- How quickly can I get my dojo set up on Pembee?
- Most dojo owners are taking real signups the same day they sign up. Initial set-up takes around 10 minutes: add your timetable, set your pricing and membership plans, configure your waiver and registration form and share your booking page link. There's a step-by-step set-up guide and our team aims to reply within a few hours if you get stuck.
- Can you help me migrate from my current system?
- Yes. If you're moving from Zen Planner, Kicksite, Mindbody, RainMaker, Martial Arts on Rails or a spreadsheet, we can help import your customers, students and active memberships. Book a demo and we'll walk through what your migration looks like.
- Can I sell intro courses, session passes and monthly memberships side by side?
- Yes. Sell a 6-week beginner intro course, a 10-class session pass that deducts as students train, a single drop-in, or a monthly membership for unlimited classes. Memberships give you predictable cash flow and help with staff planning. Pro-rated mid-month joining, sibling discounts and family pricing apply automatically across whichever pricing model you pick.
- Can families book multiple students across multiple disciplines in one checkout?
- Yes. Families create one account, add every student they book for, and combine Jiu Jitsu, Muay Thai, karate, taekwondo or any discipline you offer in a single checkout. Sibling discounts apply automatically. From the self-service portal they can switch a class, cancel, rebook or update payment details - without emailing the dojo.
- Can I track belt progression, health info and emergency contacts?
- Yes. Collect health info, allergies, emergency contacts and parental consent at signup, all saved on the family account so students don't re-fill forms every term. Add admin-only fields - belt rank, grading dates, attendance toward next stripe - that only staff can see. Allergies and notes show up right on the mobile roster so an instructor can look them up before warm-up.
- Can I take attendance from my phone and give instructors limited access?
- Yes. Mark students in from your phone or tablet mid-class - allergies and admin notes are visible right on the roster. Add admin accounts for instructors with role-based access so they see their class rosters and attendance, but not financial data or business performance. Useful for keeping revenue restricted to the dojo owner or office manager.
- What is martial arts software?
- Martial arts software lets you manage class signups, memberships, attendance, belt progression, gradings and payments in one place. It replaces spreadsheets, paper waivers and manual signups with a single platform built around how a dojo actually runs - across multiple disciplines and age groups, with families paying for multiple students at once.
- How much does martial arts software cost?
- Pembee starts at $45/month for the Standard plan. Pricing is flat - adding more instructors, classes or locations doesn't increase your cost, and we never take a cut of your membership revenue. Many martial arts platforms charge per student or per booking, which gets expensive fast as your dojo grows. There's a 30-day free trial with no card required.
- Will it actually save me admin time?
- Dojos using Pembee process around 100 signups a week on average. At roughly 5 minutes per booking confirmed manually by email or phone, that's about 8 hours of admin time freed up every week - close to a full day back. Add automatic payment chasing, mobile attendance, self-service family accounts and one-click bulk emails, and most dojo owners see admin time drop further over their first term.
- Can I offer sibling discounts, multi-class discounts and early-bird pricing?
- Yes. Set up automatic sibling discounts so families get a percentage off each additional student. Configure multi-class discounts (for example 10% off when a student enrolls in 3+ classes a week). Run early-bird pricing on intro courses that expires on a set date. Create discount codes for referral programs, gym partnerships or returning students.
- Does Pembee handle waitlists when a popular class fills up?
- Yes. When a class is full, students join a waitlist. When someone cancels, the next person on the list is offered the spot automatically with a hold-time, so spaces don't sit empty and you're not negotiating in the inbox over who gets the slot. (Waitlists are on the Premium plan.)
- Can I email all students in a class in one click?
- Yes. Send a bulk email to every student booked in a class, term or location in one click - useful for grading reminders, seminar promotions, gi pickup info or dojo closures. Booking confirmations, payment reminders and term-start emails go out automatically, so you can focus on training.
- Does Pembee integrate with Stripe and offer offline payment options?
- Yes. Pembee uses Stripe for card and digital wallet payments (Apple Pay, Google Pay, Klarna), which already powers payments for millions of businesses. For dojos sensitive to processing fees, you can also flag bookings as paid by cash or bank transfer and reconcile them in the same dashboard - no need to log into Stripe to handle refunds. UK dojos can also accept Tax-Free Childcare payments without manual reconciliation.
- Can I sell gradings, seminars, gear and merchandise?
- Yes. Sell grading entries, charge for seminars or special workshops, collect gi and uniform sizes at signup, and offer branded merch or sparring gear as add-ons at checkout. Each add-on has its own price, capacity and availability, so you can cap grading entries by examiner availability or limit seminar spots.
- Can I export my booking and student data?
- Your data is yours. Export bookings, family records, student records and payment data to CSV at any time - useful as a printed roster for grading day, end-of-year reporting or for your accountant. We don't hide your data in an obscure database and we don't pass it on to third parties.
Still have a question?
Book a 20-minute demo and we'll walk through your set-up.
Pricing
Start your Free 30-Day Trial Now!
No credit card required. Cancel any time.
2 months free!
Standard
0.59% application fee for Stripe online payments*
Simplify your online bookings and save valuable admin time.
Customizable registration forms
Attendance rosters
Offer flexible monthly subscriptions to your customers.
Session passes / Class packs
Create trial tickets
Apple Pay, Google Pay & Klarna support
Discount codes
Booking reminders
Collect VAT, sales tax or GST automatically
Customizable site themes and branding
Seamlessly integrate your booking page into your website.
90 days transactional email history
Up to 5 admin users
No credit card required
Premium
0.59% application fee for Stripe online payments*
Powerful tools to grow your business and boost bookings.
All features in Standard, plus...
Waitlists for fully booked sessions
Recover lost bookings with automated cart reminders, plus automated trial follow-up emails.
Boost your brand with a custom web address.
Generate a booking site theme from your brand.
Track conversions and optimize ad spend with Google Ads, GA4 & Meta Pixel.
Monthly transaction reports
Add credit to customer accounts
1 year transactional email history
Unlimited admin users
Connect your favorite tools with Zapier integration
No credit card required
*This is in addition to Stripe processing fees. For details please visit https://stripe.com/pricing.
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