Event Booking System
Built for workshops, seminars, training and conferences
Start taking bookings within hours.
Replace spreadsheets, generic ticketing tools and chasing attendee info by email with one tool that handles ticketing, registration forms, payments and on-the-day check-in - built around how event organizers actually run sessions.
4.9 ★ on Capterra900,000+ bookings processed$50M+ collected for organizers
Trusted by venues, hubs and event organizers
Go live in hours
Most organizers we onboard are taking real bookings the same day they sign up. Here's the full flow.
- 1
Set up your events
Add your event dates, ticket types and pricing. Set capacity, attendee questions, prerequisites and any waivers or consent forms you need.
- 2
Share your booking page
Pembee gives you a hosted booking page out of the box. Drop the link in your website, email signature, Instagram bio, ad campaigns or QR codes on event flyers.
- 3
Attendees book and pay
Attendees book multiple people in one go, fill in your custom registration form, and pay by card, Apple Pay, Google Pay or Klarna. They manage their own bookings from a self-service portal - no more inbox ping-pong before the event.
- 4
Run check-in on the day
Check attendees in from your phone or tablet, with the custom info you collected at sign-up visible on the roster. Flag no-shows and see live capacity in real time.
- 5
Get paid without chasing
Automated reminders for outstanding balances, reconciliation for cash and card, and a clear picture of revenue per event.
Ready to take your first booking today?
Set up in 10 minutes. No credit card needed.
Built around how events actually run
- Sell tickets, passes and add-ons in one checkout
- Create as many ticket types as you need - VIP, concession, early-bird, free trial. Charge for add-ons like refreshments or merchandise. Sell event passes where attendees pre-pay for a set number of events and credits deduct as they register. Set up sibling or group discounts, plus time-limited discount codes to encourage early registration. Card payments via Stripe plus cash and bank-transfer reconciliation in the same dashboard.
- Custom registration forms that save attendee info for next time
- Collect dietary requirements, accessibility needs, experience levels, signed waivers and any other info you need at checkout - not on the day. Accept file uploads for certifications or consent forms. Information is saved on the attendee's account, so returning attendees update once instead of re-completing the form every event.
- One account, multiple events, one checkout
- Attendees create one account, register everyone they're booking for (themselves, a partner, a team of colleagues), and combine any events in a single checkout. They manage their own bookings, cancellations and rebooks from a self-service portal - so a lot of inbox admin never lands with you in the first place.
- Take attendance from your phone with paperless check-in
- Check attendees in and out on your phone or tablet, with custom attendee info visible right on the roster. Prefer hard copies? Download a printable roster or CSV in one click. Pembee auto-flags no-shows and feeds attendance straight into customer reports - so you stop copying numbers into a spreadsheet on Sunday night.
Works with the tools you already use
Stripe
Zapier
Google Analytics
Meta Pixel
HubSpot
MailchimpHubSpot and Mailchimp connect via Zapier.
Built for event organizers
Generic ticketing tools assume one customer books one ticket for one event. Event organizers running a programme of workshops, training and seminars don't work that way. You're juggling back-to-back events with capacity caps, custom attendee info, waitlists, group discounts and pay-later options all running at once. Pembee is built for that reality.
Here's how Pembee compares to the generic scheduling software and event ticketing tools event organizers usually try first.
| What event organizers need | PembeeBuilt for event organizers | Generic scheduling softwareCalendly, Acuity, Square | Event ticketing softwareEventbrite, Bookwhen |
|---|---|---|---|
| Multiple ticket types, capacity caps and add-ons | Yes | Limited tickets | Yes |
| Group bookings (book yourself + colleagues) | Yes | No | Partial |
| Attendance check-in and rosters | Yes | No | Partial |
| Automatic waitlists with spot offers | Yes | Partial | Partial |
| Custom registration forms, waivers and file uploads | Yes | No | Partial |
| Event passes, discount codes and payment plans | Yes | No | Codes only |
| Self-managed account (history, profile, rebooking) | Yes | No | No |
| Card + Apple Pay + Klarna + cash reconciliation | Yes | Card only | Card only |
| Designed for workshops, training and seminars | Yes | No | Partial |
Built for event organizers. Not generic appointments. Not one-ticket-at-a-time ticketing.
Other Pembee solutions
Whether you're running an after-school club, a course, a dance studio or a holiday camp, Pembee's the same powerful platform — set up around how your sector actually works.
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Testimonials
Trusted to handle thousands of bookings each day
“Pembee is very easy to use and the customer support is very accessible. I don't even consider paying for it as it's worth every penny. No complaints from customers as the registration process is seamless.”
“Fantastic. Easy to use, support is incredible and we have much happier users.”
“I had so many issues finding the right booking system - I run weekly classes for kids and adults, with term and singular bookings, and host private and public events plus school holiday programs. Pembee can do all the bookings, discounts, specials and more. My business is thriving because of this.”
“We have been very impressed with how easy Pembee is to use compared to our previous booking system and the customer service is excellent. They are always quick to respond with help and advice.”
“There are so many pros. It is user friendly, clean and quick to set up. The customer support has been incredible as well. So far, it has exceeded my expectations.”
“Having previously used Class4Kids, Pembee provides everything I need at an affordable price. The team are super fast and professional and have implemented changes to save even more admin time. From one small business to another, keep doing what you're doing.”
“We have been using Pembee for our nature school for over a year, and it has been such a seamless experience! It's incredibly easy to use and it covers everything we have needed to run our programs successfully.”
“Amazing app for my business. Helpful and easy to use, plus the online support is amazing from the team.”
“I am blown away by the level of support and service from Pembee, the team have helped me set up the app and tweak it to get it working exactly as I want it. I can't fault any step of the process.”
“Our previous booking system was going offline and we needed a replacement, Pembee worked with us to ensure their system could offer everything we needed. Pembee customer support is second to none.”
- Bookings processed
- 900K
- Transactions processed
- $50M
- Total Users
- 230,000+
- Sessions listed
- 600,000+
Event booking system - common questions
- How quickly can I get my events set up on Pembee?
- Most event organizers are taking real bookings the same day they sign up. Initial set-up takes around 10 minutes: build your event listing, set your tickets and pricing, add your registration form and share your booking page link. There's a step-by-step set-up guide and our team aims to reply within a few hours if you get stuck.
- Can you help me migrate from my current system?
- Yes. If you're moving from Eventbrite, Bookwhen, Ticket Tailor or a spreadsheet, we can help import your customers, attendees and active registrations. Book a demo and we'll walk through what your migration looks like.
- Can I create multiple ticket types and charge for add-ons?
- Yes. Create as many ticket types as you need - VIP, concession, early-bird, free trial - each with its own pricing and capacity. Charge for add-ons like refreshments, merchandise or workbooks at checkout. You can also sell event passes where attendees pre-pay for a set number of events, with credits deducted as they register.
- Can I run discount codes and group discounts?
- Yes. Set up percentage or fixed-amount discount codes and send them to specific groups, or create time-limited codes to encourage early registration. You can also configure automatic discounts when a customer books more than one attendee, so groups and teams get the right price without you applying anything manually.
- Can I take attendance and check attendees in on the day?
- Yes. Check attendees in and out from your phone or tablet during the event, with any custom info you collected at sign-up visible on the roster. Prefer hard copies? Download a printable CSV or PDF roster in one click. Check-in data flows back into your customer reports automatically.
- Can I collect dietary requirements, waivers and consent forms at sign-up?
- Yes. Build custom registration forms that collect dietary requirements, accessibility needs, experience levels and signed waivers as part of booking. Attendees can also upload files (certifications, photo ID, consent forms) directly through the form. Information is saved on the attendee's account, so they update once instead of re-completing forms for every event.
- Can attendees book multiple events or multiple people in one checkout?
- Yes. Customers create one account, add everyone they're booking for, and combine any events in a single checkout with one set of waivers and one card. Companies booking teams of colleagues for training use this every day.
- Does Pembee handle waitlists when an event sells out?
- Yes. When an event is full, attendees join a waitlist. When someone cancels, the next person on the list is offered the spot automatically with a hold-time, so spaces don't sit empty. (Waitlists are on the Premium plan.)
- Can I offer payment plans or installments?
- Yes. Split a high-ticket event into installments, take a deposit and balance, or run monthly subscriptions for ongoing event series. Failed payments retry automatically and customers get reminder emails, so you're not chasing payments manually. You can also accept offline payments like bank transfers and reconcile them in the same dashboard.
- Can I add co-organizers and restrict who sees financial data?
- Yes. Add admin accounts for co-organizers, venue staff or facilitators, and assign roles so each person sees only what they need. For example, give a facilitator access to their event roster without exposing revenue or payment information. You can also email everyone registered for an event - useful for last-minute updates or pre-event info.
- What is an event booking system?
- An event booking system is software for selling tickets, managing capacity and waitlists, collecting attendee info, taking payments and running check-in - all in one place. It replaces manual sign-up sheets, payment chasing and spreadsheets with one tool that handles the full lifecycle of an event, from listing it on a booking page to reconciling revenue afterwards.
- Can I export my bookings and customer data?
- Yes. Export bookings, customers, attendees and payment records to CSV or PDF at any time - useful as a printed roster on the day or for your own reporting. Your data is yours - we don't lock it up and we don't pass it on to third parties.
Still have a question?
Book a 20-minute demo and we'll walk through your set-up.
Pricing
Start your Free 30-Day Trial Now!
No credit card required. Cancel any time.
2 months free!
Standard
0.59% application fee for Stripe online payments*
Simplify your online bookings and save valuable admin time.
Customizable registration forms
Attendance rosters
Offer flexible monthly subscriptions to your customers.
Session passes / Class packs
Create trial tickets
Apple Pay, Google Pay & Klarna support
Discount codes
Booking reminders
Collect VAT, sales tax or GST automatically
Customizable site themes and branding
Seamlessly integrate your booking page into your website.
90 days transactional email history
Up to 5 admin users
No credit card required
Premium
0.59% application fee for Stripe online payments*
Powerful tools to grow your business and boost bookings.
All features in Standard, plus...
Waitlists for fully booked sessions
Recover lost bookings with automated cart reminders, plus automated trial follow-up emails.
Boost your brand with a custom web address.
Generate a booking site theme from your brand.
Track conversions and optimize ad spend with Google Ads, GA4 & Meta Pixel.
Monthly transaction reports
Add credit to customer accounts
1 year transactional email history
Unlimited admin users
Connect your favorite tools with Zapier integration
No credit card required
*This is in addition to Stripe processing fees. For details please visit https://stripe.com/pricing.
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