Afterschool Program Software
Built for after-school programs, community providers and school-based care
Start taking bookings within hours.
Replace spreadsheets, phone bookings and chasing payments by email with one tool that handles enrollment, attendance, pickup checks and payments - built around how afterschool programs actually run.
4.9 ★ on Capterra900,000+ bookings processed$50M+ collected for organizers
Trusted by afterschool programs across the US
Go live in hours
Most organizers we onboard are taking real bookings the same day they sign up. Here's the full flow.
- 1
Set up your sessions
Add your sessions, terms, holiday breaks and pricing. Set capacity, age ranges, intake questions and any consent forms or medical info you need to collect.
- 2
Share your booking page
Pembee gives you a hosted booking page out of the box. Drop the link in your website, email signature, school newsletter or QR codes on flyers.
- 3
Families enroll and pay
Families enroll multiple kids in one go, fill in your custom intake form, and pay by card, ACH, Apple Pay, Google Pay or Klarna. They manage their own bookings, allergies and pickup passwords from a self-service portal - no more inbox ping-pong.
- 4
Run your sessions
Tap kids in and out from your phone or tablet, with allergies, medical notes and authorized pickups visible on the roster. Verify pickup passwords on the spot, flag no-shows and see live capacity.
- 5
Get paid without chasing
Automated reminders for outstanding balances, reconciliation for card, ACH and offline payments, and reports showing enrollments and revenue per session - useful for licensing audits or board reporting.
Ready to take your first booking today?
Set up in 10 minutes. No credit card needed.
Built around how afterschool programs actually run
- Sell terms, weekly billing, session passes or drop-ins
- Sell a whole term, a half-term, a session pass or a pay-as-you-go drop-in. Bill on the schedule that fits your program - one upfront payment, monthly installments, or weekly billing. Pro-rated mid-term joining, sibling discounts and family pricing all built in. Card and ACH via Stripe, plus reconcile cash and bank transfers in the same dashboard - useful when a school district pays on invoice.
- Custom intake forms with medical info, allergies and pickup passwords
- Collect everything you need at sign-up - emergency contacts, allergies, medical notes, authorized pickups and pickup passwords - not on a clipboard at the door. Accept file uploads for immunization records or consent forms. Information is saved on the family's account, so returning families update once instead of re-completing forms every term.
- One family account, multiple kids, one checkout
- Families create one account, add every child they book for, and combine any sessions in a single checkout. They manage their own bookings, cancellations and payment methods from a self-service portal - update an allergy, change a pickup password or rebook a missed week without emailing the office.
- Mobile check-in and check-out with pickup verification
- Tap kids in and out from a phone or tablet, with all the custom info you collected at sign-up - allergies, medical notes, authorized pickups - visible right on the roster. Verify pickup passwords on the spot. Auto-flag no-shows and feed attendance straight into family records. Prefer hard copies? Export a printable PDF or CSV roster in one click.
Works with the tools you already use
Stripe
Zapier
Google Analytics
Meta Pixel
HubSpot
MailchimpHubSpot and Mailchimp connect via Zapier.
Built for afterschool programs
Generic scheduling tools assume one customer books one appointment. Event ticketing tools assume one customer buys one ticket. Neither fits an afterschool program that's juggling daily pickup logistics, allergy info, recurring weekly sessions, sibling discounts, term billing and licensing-ready records all at once. Pembee is built for that reality.
Here's how Pembee compares to the generic scheduling software and event ticketing tools afterschool administrators usually try first.
| What afterschool administrators need | PembeeBuilt for afterschool programs | Generic scheduling softwareCalendly, Acuity, Square | Event ticketing softwareEventbrite, Bookwhen |
|---|---|---|---|
| Recurring weekly session scheduling with term dates | Yes | 1:1 appointment model | Event by event |
| Family bookings (one parent, multiple kids) | Yes | No | Partial |
| Attendance rosters with pickup verification | Yes | No | No |
| Allergies, medical info and authorized pickup forms | Yes | No | No |
| Term billing, weekly billing and session passes | Yes | No | No |
| Sibling discounts and multi-session discounts | Yes | No | Codes only |
| Automatic waitlists with spot offers | Yes | Partial | Partial |
| Self-managed family account (multiple kids, profile, rebooking) | Yes | No | No |
| Card + ACH + Apple Pay + cash reconciliation | Yes | Card only | Card only |
| Designed for afterschool and out-of-school-time programs | Yes | No | No |
Built for afterschool programs. Not generic appointments. Not one-off event ticketing.
Other Pembee solutions
Whether you're running an after-school club, a course, a dance studio or a holiday camp, Pembee's the same powerful platform — set up around how your sector actually works.
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Testimonials
Trusted to handle thousands of bookings each day
“Pembee has been a game-changer for our organisation. It's incredibly easy to use and amend, and every update feels purposeful and well thought out. Our parents regularly comment on how straightforward the booking process is, saving them time and reducing admin stress on our side.”
“I am blown away by the level of support and service from Pembee, the team have helped me set up the app and tweak it to get it working exactly as I want it. I can't fault any step of the process.”
“We have been using Pembee for our nature school for over a year, and it has been such a seamless experience! It's incredibly easy to use and it covers everything we have needed to run our programs successfully.”
“So easy to use, great for customers and staff. Clean and crisp front end for parents - easily operated back end for staff.”
“I highly recommend Pembee to any school or organization managing activity bookings. We have been using Pembee for two years now to manage our school's after-school activities, and it has greatly simplified the booking process for our families.”
“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half!”
“Pembee is very easy to use and the customer support is very accessible. I don't even consider paying for it as it's worth every penny. No complaints from customers as the registration process is seamless.”
“Fantastic. Easy to use, support is incredible and we have much happier users.”
“Highly intuitive for parents to use to book their children onto our kids camps. Features were exactly what we needed. Just absolutely fantastic.”
- Bookings processed
- 900K
- Transactions processed
- $50M
- Total Users
- 230,000+
- Sessions listed
- 600,000+
Afterschool program software - common questions
- How quickly can I get my afterschool program set up on Pembee?
- Most afterschool program administrators are taking real bookings the same day they sign up. Initial set-up takes around 10 minutes: add your sessions, set your pricing, configure your intake form and share your booking page link. There's a step-by-step set-up guide and our team aims to reply within a few hours if you get stuck.
- Can you help me migrate from my current system?
- Yes. If you're moving from Jumbula, Sawyer, ProCare, Eventbrite or a spreadsheet, we can help import your customers, attendees and active bookings. Book a demo and we'll walk through what your migration looks like.
- Can I collect allergies, medical info, emergency contacts and pickup authorizations?
- Yes. The intake form is fully configurable - collect child's name, date of birth, allergies, medical notes, emergency contacts, authorized pickups and pickup passwords as part of sign-up. Families can also upload immunization records or signed consent forms. All of this is visible on the roster when you're checking kids in and out, so staff have what they need on the spot.
- Can I take check-in and check-out and verify pickup on a phone or tablet?
- Yes. Staff mark kids in and out from a phone or tablet during the session. The roster shows allergies, medical notes and authorized pickups right alongside each child. Pickup passwords can be verified on the spot, and check-in data flows back into family records automatically - useful for audit trails and licensing reports.
- Can I offer payment plans, weekly billing or pay-as-you-go drop-ins?
- Yes. Sell a whole term, split into monthly installments, charge weekly, take a deposit and balance, or offer pay-as-you-go drop-ins. Sell session passes where families pre-pay for a number of sessions and credits deduct as they book. Failed payments retry automatically and families get reminder emails, so you're not chasing payments manually.
- Can families book multiple children and combine sessions in one checkout?
- Yes. Families create one account, add every child they book for, and combine any sessions in a single checkout. Sibling discounts apply automatically. From the self-service portal they can update allergy info, change a pickup password, cancel (with an optional fee), or rebook a missed week - without emailing the office at 9pm.
- What is afterschool program software?
- Afterschool program software lets you manage enrollment, rosters, parent communication and payments for before- and after-school care in one place. It replaces spreadsheets, paper sign-in sheets and phone bookings with a single platform built around how an afterschool program actually runs - from listing sessions on a booking page through to checking kids out at the end of the day.
- Will it really save my staff time?
- On average, afterschool administrators using Pembee receive around 100 bookings a week. At roughly 5 minutes per booking confirmed manually by email or phone, that's about 8 hours of admin time freed up every week - close to a full day back for your staff. Add automatic payment chasing, mobile check-in and self-service family accounts, and most administrators see admin time drop further over the first month.
- Can I offer sibling discounts, multi-session discounts and discount codes?
- Yes. Set up automatic sibling discounts so families get a percentage off each additional child. Configure multi-session discounts (for example 10% off when they enroll in 5+ sessions). Create discount codes with fixed amounts or percentages, with optional date validity or minimum spend rules - useful for early-bird promotions or re-engaging families who haven't booked in a while.
- Does Pembee handle waitlists when a session fills up?
- Yes. When a session is full, families join a waitlist. When someone cancels, the next family on the list is offered the spot automatically with a hold-time, so spaces don't sit empty. (Waitlists are on the Premium plan.)
- Can I give staff access without exposing financial data?
- Yes. Add admin accounts for staff or session leads and assign roles, so each person sees only what they need. For example, give an after-school teacher access to their roster and family info without exposing revenue or payment data.
- Can I email all families booked into a session in one click?
- Yes. Send a bulk email to everyone booked on a session in one click - useful for weather closures, last-minute changes or pickup instructions. Booking confirmations and reminders go out automatically, so you can focus on the operational stuff.
- How does Pembee's pricing compare to other afterschool program software?
- Pembee starts at $45/month for the Standard plan. Pricing is flat - adding more staff, locations or sessions doesn't increase your cost, and we never take a cut of your enrollment revenue. Many afterschool platforms charge per child or per booking, which gets expensive fast as you scale. There's a 30-day free trial with no card required.
- Is my data safe, and can I export it?
- Your data is yours. Export bookings, family records, child records and payment data to CSV at any time - useful as a printed roster on the day, for licensing audits or for your own reporting. We don't hide your data in an obscure database and we don't pass it on to third parties.
Still have a question?
Book a 20-minute demo and we'll walk through your set-up.
Pricing
Start your Free 30-Day Trial Now!
No credit card required. Cancel any time.
2 months free!
Standard
0.59% application fee for Stripe online payments*
Simplify your online bookings and save valuable admin time.
Customizable registration forms
Attendance rosters
Offer flexible monthly subscriptions to your customers.
Session passes / Class packs
Create trial tickets
Apple Pay, Google Pay & Klarna support
Discount codes
Booking reminders
Collect VAT, sales tax or GST automatically
Customizable site themes and branding
Seamlessly integrate your booking page into your website.
90 days transactional email history
Up to 5 admin users
No credit card required
Premium
0.59% application fee for Stripe online payments*
Powerful tools to grow your business and boost bookings.
All features in Standard, plus...
Waitlists for fully booked sessions
Recover lost bookings with automated cart reminders, plus automated trial follow-up emails.
Boost your brand with a custom web address.
Generate a booking site theme from your brand.
Track conversions and optimize ad spend with Google Ads, GA4 & Meta Pixel.
Monthly transaction reports
Add credit to customer accounts
1 year transactional email history
Unlimited admin users
Connect your favorite tools with Zapier integration
No credit card required
*This is in addition to Stripe processing fees. For details please visit https://stripe.com/pricing.
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