Summer Camp Registration Software

What is summer camp registration software?

Summer camp registration software is a tool that lets camps take bookings, collect forms and waivers, manage rosters and waitlists, and accept payments in one place. It replaces spreadsheets and manual paperwork so staff can focus on running the camp.

Benefits of Summer Camp Management Software

Simplifying Camp Administration

Summer camp registration software replaces spreadsheets and manual paperwork with one place to manage forms, attendance, and payments. Good camp management software gives you customizable attendee forms, real-time attendance tracking, and integrated payment options (mobile and card). Flexible payment plans and automated confirmations cut the hours camp directors spend on manual bookings, payment follow-ups, and admin.

Camps using software like Pembee report an average of 100 new registrations weekly. For many, that adds up to around 8.3 hours of administrative work saved per week, so directors can focus more on the camp experience itself.

Better Experience for Parents

When parents can register their children 24/7 online, they're more likely to book again and easier to keep in the loop. Summer camp registration software lets parents book sessions and finish registration in minutes from any device, update their children's details, and pay securely with instant confirmation. Easy cancellation or rebooking means they can change plans without extra hassle.

Pembee — camp management software that does it all

Pembee is an all-in-one summer camp registration software: one place to list sessions, collect forms and payments, and manage rosters and waitlists.

Easy Listing for Camp Sessions

Setting up a camp listing page is straightforward, with options to include photos and documents to enhance the appeal of the camps. In the admin area of the camp management platform, camp operators can also set up custom categories for each camp, helping parents find the perfect camp sessions for their children. The system supports diverse ticketing options, including session-specific tickets or bundles, along with the flexibility to offer pro-rated pricing for ongoing sessions.

Increasing Revenue with Built-in Marketing Tools

Boosting sales through discounts, add-ons, and camp passes encourages more parents to commit to your camp. You can offer discounts for multiple session bookings, sibling registrations, or early bird sign-ups. Add-on options like camp merchandise, late pickup fees or meal charges provide additional revenue streams while making the camp experience more convenient for parents.

Simplifying Camper Information Collection

Pembee's user-friendly online registration flow simplifies the collection of attendee information, enabling camp organizers to gather essential details like emergency contacts, medical information, and special requirements at the point of booking. Customizable forms allow you to create your own camper profile, medical form, or health form. This streamlined process ensures that camp administrators have all the necessary information to provide a safe and personalized camp experience for each child.

Handle payments with ease

Pembee integrates with Stripe, a payment provider used by over 3 million businesses, for secure card payments, subscriptions, and payment plans. Bank transfer and other offline options are supported so families can pay how they prefer. The admin booking page shows payment status and makes it easy to see which bookings still have an outstanding balance.

All-in-one Software to Simplify Administrative Tasks

Pembee is designed to simplify camp management tasks in the summer camp industry so that camp teams can focus on creating unforgettable experiences for campers. It is designed to streamline all aspects of camp registration.

Automatic Email Communications for Effective Parent Communication: Upon the completion of a camp session booking, parents are automatically provided with a detailed confirmation email. This email not only confirms their registration but also includes vital session details, payment instructions for offline payments, and any necessary preparations for the camper's first day. The flexibility to customize this email template enables camp admins to add specific instructions, such as items to bring along or special camp requirements. Moreover, parents have the added convenience of reviewing the history of all their bookings directly from the parent portal, ensuring they stay informed and organized.

Streamlined Booking Management for Administrators: Pembee offers a robust admin interface that allows camp directors and administrators to oversee all camp registrations seamlessly. This includes the capability to easily filter and highlight bookings with pending payments. In scenarios where parents prefer booking over phone or email, administrators can manually enter registrations and promptly send confirmation emails containing all pertinent details. A direct payment link for credit or debit card transactions can also be sent along with the confirmation email, eliminating the need to handle sensitive financial information over the phone.

Advanced Camp Register Configuration and Sharing: Ditch traditional paper-based tracking for a sophisticated online register system, customizable to display essential attendance information. You can also set up staff accounts with only access to attendance records, whilst hiding sensitive financial information. Registers can be conveniently shared with the team by downloading them in CSV or PDF formats or through staff member accounts designed for direct online register access. Administrative controls allow for the restriction of sensitive data and effective staff management, ensuring staff focus solely on their assigned responsibilities.

Efficient Communication with One-Click Notification Emails: Camp staff can send mass emails to all parents of registered campers with one click — useful for reminders, updates, or any important information.

Data-Driven Insights for Strategic Decision-Making: The admin dashboard gives camp directors a clear view of registration patterns and financial performance. Custom reports help you track demand per session, revenue trends, and which camp activities are most popular and profitable. These insights support better decisions about camp programs and operations.

The data is yours and nobody else's

We don't store your data in an obscure or hard-to-access database. The camp registration software enables you to access exports of your bookings, parent and child records at any time. We will, of course, never pass on any of your data to third parties.

Get started today with the ideal camp management software

Setting up a Pembee site is straightforward, and we're here if you need help. Our team aims to respond within a few hours. We have a Help Centre with guides on using the app, and you can book a demo to see Pembee in action.

Sign up today and explore the system - no payment details required, and no strings attached. For 30 days, you will have access to all features of the summer camp registration software free of charge.