After School Club Booking System
Built for after school clubs, breakfast clubs and wraparound care
Start taking bookings within hours.
Replace spreadsheets, paper rosters and chasing fees by WhatsApp with one tool that handles bookings, rosters, pickup checks, Tax-Free Childcare and card payments - built around how after school clubs actually run.
4.9 ★ on Capterra900,000+ bookings processed$50M+ collected for organizers
Trusted by after-school clubs and schools
Go live in hours
Most organizers we onboard are taking real bookings the same day they sign up. Here's the full flow.
- 1
Set up your sessions
Add your breakfast club, after school and holiday club sessions, set term dates and pricing. Set capacity, year groups, intake questions and any consent forms or medical info you need to collect.
- 2
Share your booking page
Pembee gives you a hosted booking page out of the box. Drop the link in your school website, parent newsletter, email signature or QR codes on flyers at pickup.
- 3
Parents book and pay
Parents book multiple children in one go, fill in your custom booking form, and pay by card, Apple Pay, Google Pay, Klarna, Tax-Free Childcare or childcare voucher. They manage their own bookings, allergies and pickup passwords from a self-service portal - no more inbox ping-pong.
- 4
Run your sessions
Sign children in and out from your phone or tablet, with allergies, medical notes and authorised pickups visible on the roster. Verify pickup passwords on the spot, flag no-shows and see live capacity for every session.
- 5
Get paid without chasing
Automated reminders for outstanding balances, reconciliation for card, Tax-Free Childcare, voucher and cash payments, and reports showing bookings and revenue per session - useful for Ofsted reports and trustee meetings.
Ready to take your first booking today?
Set up in 10 minutes. No credit card needed.
Built around how after school clubs actually run
- Sell terms, half-terms, session passes or pay-as-you-go drop-ins
- Sell a whole term, a half-term, a session pass that deducts as parents book, or a single drop-in. Bill once upfront, in monthly instalments, or take a deposit and balance. Pro-rated mid-term joining, sibling savers and family pricing all built in. Take card and Apple Pay via Stripe, accept Tax-Free Childcare and childcare vouchers, and reconcile cash and bank transfers in the same dashboard.
- Custom booking forms with medical info, allergies and pickup passwords
- Collect everything you need at sign-up - emergency contacts, allergies, medical notes, authorised pickups and pickup passwords - not on a clipboard at the gate. Accept file uploads for SEND plans or signed consent forms. Information is saved on the parent's account, so returning families update once instead of re-completing forms every term.
- One parent account, multiple children, one checkout
- Parents create one account, add every child they book for, and combine breakfast, after school and holiday club sessions in a single checkout. Sibling discounts apply automatically. From the self-service portal they manage their own bookings, allergies and pickup passwords - so you stop being WhatsApp support at 9pm on a Sunday.
- Mobile sign-in, sign-out and pickup verification
- Tap children in and out from a phone or tablet, with allergies, medical notes and authorised pickups visible right on the roster. Verify pickup passwords on the spot. Auto-flag no-shows and feed attendance into family records - useful for Ofsted-ready records without scrambling at the end of term. Prefer hard copies? Export a printable PDF or CSV roster in one click.
Works with the tools you already use
Stripe
Zapier
Google Analytics
Meta Pixel
HubSpot
MailchimpHubSpot and Mailchimp connect via Zapier.
Built for after school clubs
Generic scheduling tools assume one customer books one appointment. Event ticketing tools assume one customer buys one ticket. Neither fits an after school club that's juggling daily pickup logistics, allergies, recurring termly sessions, sibling savers, Tax-Free Childcare and Ofsted-ready records all at once. Pembee is built for that reality.
Here's how Pembee compares to the generic scheduling software and event ticketing tools after school club managers usually try first.
| What after school club managers need | PembeeBuilt for after school clubs | Generic scheduling softwareCalendly, Acuity, Square | Event ticketing softwareEventbrite, Bookwhen |
|---|---|---|---|
| Recurring termly session scheduling with school holidays | Yes | 1:1 appointment model | Event by event |
| Family bookings (one parent, multiple children) | Yes | No | Partial |
| Rosters with pickup password verification | Yes | No | No |
| Allergies, medical info and authorised pickup forms | Yes | No | No |
| Term billing, monthly instalments and session passes | Yes | No | No |
| Tax-Free Childcare and childcare voucher reconciliation | Yes | No | No |
| Sibling savers and multi-session discounts | Yes | No | Codes only |
| Automatic waitlists with spot offers | Yes | Partial | Partial |
| Self-managed parent account (multiple children, rebooking) | Yes | No | No |
| Designed for after school and wraparound care | Yes | No | No |
Built for after school clubs. Not generic appointments. Not one-off event ticketing.
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Testimonials
Trusted to handle thousands of bookings each day
“Pembee has been a game-changer for our organisation. It's incredibly easy to use and amend, and every update feels purposeful and well thought out. Our parents regularly comment on how straightforward the booking process is, saving them time and reducing admin stress on our side.”
“I am blown away by the level of support and service from Pembee, the team have helped me set up the app and tweak it to get it working exactly as I want it. I can't fault any step of the process.”
“We have been using Pembee for our nature school for over a year, and it has been such a seamless experience! It's incredibly easy to use and it covers everything we have needed to run our programs successfully.”
“So easy to use, great for customers and staff. Clean and crisp front end for parents - easily operated back end for staff.”
“I highly recommend Pembee to any school or organization managing activity bookings. We have been using Pembee for two years now to manage our school's after-school activities, and it has greatly simplified the booking process for our families.”
“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half!”
“Pembee is very easy to use and the customer support is very accessible. I don't even consider paying for it as it's worth every penny. No complaints from customers as the registration process is seamless.”
“Fantastic. Easy to use, support is incredible and we have much happier users.”
“Highly intuitive for parents to use to book their children onto our kids camps. Features were exactly what we needed. Just absolutely fantastic.”
- Bookings processed
- 900K
- Transactions processed
- $50M
- Total Users
- 230,000+
- Sessions listed
- 600,000+
After school club booking system - common questions
- How quickly can I get my after school club set up on Pembee?
- Most club managers are taking real bookings the same day they sign up. Initial set-up takes around 10 minutes: add your sessions, set your term pricing, configure your booking form and share your booking page link. There's a step-by-step set-up guide and our UK-based team aims to reply within a few hours if you get stuck.
- Can you help me migrate from my current system?
- Yes. If you're moving from Classforkids, Bookwhen, Magicbooking, Eventbrite, MyChildAtSchool, ParentPay or a spreadsheet, we can help import your customers, children and active bookings. Book a demo and we'll walk through what your migration looks like - most clubs switch over between two terms so no family loses a session.
- Does Pembee support Tax-Free Childcare and childcare vouchers?
- Yes. Pembee supports integrated Tax-Free Childcare payments with no manual reconciliation needed - parents pay through their TFC account and the booking is marked paid automatically. You can also flag bookings as paid by childcare voucher (Edenred, Computershare, etc.) or bank transfer and reconcile them in the same dashboard, alongside card and Apple Pay payments through Stripe.
- Can I collect allergies, medical info, emergency contacts and pickup passwords?
- Yes. Build a custom booking form to collect your child's name, date of birth, school, year group, allergies, medical notes, SEND plans, emergency contacts, authorised pickups and pickup passwords as part of sign-up. Parents can also upload signed consent forms. Everything is visible on the roster when you're signing children in and out, so staff have what they need on the spot.
- Can staff sign children in and verify pickup on a phone or tablet?
- Yes. Staff sign children in and out from a phone or tablet during the session. The roster shows allergies, medical notes and authorised pickups right alongside each child. Pickup passwords can be verified on the spot, and sign-in data flows back into family records automatically - useful for Ofsted records and safeguarding audits.
- Can I offer payment plans, weekly billing or pay-as-you-go drop-ins?
- Yes. Sell a whole term, split into monthly instalments, take a deposit and balance, or offer pay-as-you-go drop-ins. Sell session passes where parents pre-pay for a number of sessions and credits deduct as they book. Failed payments retry automatically and parents get reminder emails, so you're not chasing fees manually at the end of every month.
- What is an after school club booking system?
- An after school club booking system lets you manage bookings, rosters, parent comms and payments for wraparound care in one place. It replaces spreadsheets, paper rosters and phone bookings with a single platform built around how an after school club actually runs - from listing sessions on a booking page through to signing children out at the end of the day.
- Will it really save my staff time?
- On average, after school clubs using Pembee receive around 100 bookings a week. At roughly 5 minutes per booking confirmed manually by email or phone, that's about 8 hours of admin time freed up every week - close to a full day back. Add automatic payment chasing, mobile rosters and self-service parent accounts, and most managers see admin time drop further over the first term.
- How much does after school club booking software cost?
- Pembee starts at £30/month for the Standard plan. Pricing is flat - adding more staff, sessions or settings doesn't increase your cost, and we never take a cut of your booking revenue. Many UK club platforms charge per child or per booking, which gets expensive fast as you scale. There's a 30-day free trial with no card required.
- Does Pembee handle sibling discounts and discount codes?
- Yes. Set up automatic sibling savers so parents get a percentage off each additional child. Configure multi-session discounts (for example 10% off when booking 5+ sessions). Create discount codes with fixed amounts or percentages, with optional date validity or minimum-spend rules - useful for early-bird promotions or re-engaging families who haven't booked in a while.
- Does Pembee handle waitlists when a session is full?
- Yes. When a session is full, parents join a waitlist. When someone cancels, the next family on the list is offered the spot automatically with a hold-time, so spaces don't sit empty. (Waitlists are on the Premium plan.)
- Can I give staff access without showing them financial data?
- Yes. Add admin accounts for staff or session leads and assign roles, so each person sees only what they need. A play leader can see their roster, allergies and pickup info on their phone without seeing payment or revenue data - useful for keeping financials restricted to the manager or business owner.
- Can I email all parents booked into a session in one click?
- Yes. Send a bulk email to every parent booked on a session in one click - useful for snow days, last-minute changes, pickup instructions or term-start updates. Booking confirmations, payment reminders and term-start emails go out automatically, so you can focus on running sessions.
- Is my data safe, and can I export it for Ofsted?
- Your data is yours. Export bookings, parent records, child records and payment data to CSV at any time - useful as a printed roster on the day, for Ofsted inspections or for your own reporting. Our UK-based team don't pass on your data to third parties, and we don't hide it in an obscure database.
Still have a question?
Book a 20-minute demo and we'll walk through your set-up.
Pricing
Start your Free 30-Day Trial Now!
No credit card required. Cancel any time.
2 months free!
Standard
0.59% application fee for Stripe online payments*
Simplify your online bookings and save valuable admin time.
Customizable registration forms
Attendance rosters
Offer flexible monthly subscriptions to your customers.
Session passes / Class packs
Create trial tickets
Apple Pay, Google Pay & Klarna support
Discount codes
Booking reminders
Collect VAT, sales tax or GST automatically
Customizable site themes and branding
Seamlessly integrate your booking page into your website.
90 days transactional email history
Up to 5 admin users
No credit card required
Premium
0.59% application fee for Stripe online payments*
Powerful tools to grow your business and boost bookings.
All features in Standard, plus...
Waitlists for fully booked sessions
Recover lost bookings with automated cart reminders, plus automated trial follow-up emails.
Boost your brand with a custom web address.
Generate a booking site theme from your brand.
Track conversions and optimize ad spend with Google Ads, GA4 & Meta Pixel.
Monthly transaction reports
Add credit to customer accounts
1 year transactional email history
Unlimited admin users
Connect your favorite tools with Zapier integration
No credit card required
*This is in addition to Stripe processing fees. For details please visit https://stripe.com/pricing.
Ready to stop running your after school club from a spreadsheet?
Join 230,000+ users at clubs, camps and schools who've moved to Pembee. Set up in an afternoon. 30 days free. No card needed.