Top 10 Best Arts Class Registration Software for 2025

Managing arts programs is a tall order. Not only are you trying to train and inspire the next generation of artists, but you are also handling all administrative tasks. In just one day, you could be:

• Setting up and juggling class formats
• Managing complex pricing structures
• Following up with student inquiries
• Handling different classes across various spaces
• Handling your branding and marketing
• Making sure every student has what they need to succeed

The burden (and complexity) multiplies quickly. What might have worked when you had 20 students becomes unmanageable at 50. With 100 students, you're spending more time on paperwork than in the studio.

Generic booking software forces constant workarounds because it wasn't built for the unique needs of arts education. You need software that is built for your business, one that can turn time-consuming tasks into automated processes, giving you back time to focus on what matters.

Read on to learn about the top 10 arts class registration software options on the market today – and how to find the right one for you!

Top 10 Arts Class Registration Software Solutions

1. Pembee
2. CourseStorm
3. YouCanBookMe
4. Regpack
5. Jumbula
6. Ubindi
7. Enrollsy
8. Omnify
9. Jotform
10. ClassDuo

1. Pembee - Best Overall for Growing Arts Programs

Pembee stands apart from other options on this list as the most balanced class scheduling software solution for arts programs.

Built specifically for class-based businesses, Pembee was built with the understanding that arts programs need tools to manage educational experiences with multiple components.

Pembee’s arts program registration software excels at handling the mixed-format reality of arts education. You can manage drop-in figure drawing sessions alongside eight-week pottery courses, coordinate materials for different skill levels, and handle workshop series.

The session pass feature works particularly well for arts programs, allowing you to sell flexible class packages that students can use across different offerings.

Pembee Key Features:

• Smart Registration with Customization: Capture skill levels, material preferences, and special requirements through customizable signup forms. Set up class pages with photos, attachments and custom categories. All designed to simplify your enrollment process and increase student enrollment rate.
• Flexible and Secure Payment Processing: Accept online payments, set up payment plans for expensive programs, apply automatic sibling and member discounts, and track cash or check payments
• Automated Communication System: Professional booking confirmations, automated reminder emails that reduce no-shows, automatic waiting list management with email notifications when spots open, and post-class surveys for program improvement
• Real-Time Attendance and Progress Tracking: Mobile-friendly class rosters with online attendance marking, pattern tracking to identify at-risk students, and integrated rosters showing payment status alongside participation

Pros:

• Excellent customer support with real people who understand arts programs
• Extremely user-friendly system for both staff and students/ parents
• Competitive pricing with transparent fees and strong value for features included

Cons:

• No dedicated mobile app for administrators (though its web interface is mobile-optimized)

Pembee Pricing

Standard Plan at $45/month includes all core features. Premium Plan at $105/month adds advanced marketing tools and unlimited admin users. 30-day free trial with no credit card required.

2. CourseStorm - Best for Community Arts Centers

CourseStorm positions itself as a great solution for community-focused arts education and in-person classes. The platform has features designed to make registration accessible for families and simple for staff.

CourseStorm’s visual course catalogs and automated marketing tools help smaller community centers compete with larger institutions.

CourseStorm Key Features:

• Visual course catalogs with built-in marketing automation that increase registrations
• Family-friendly registration allowing multiple enrollments in one transaction
• Instructor dashboards with integrated waitlist management

Pros:

• Intuitive interface for all users
• Outstanding customer service
• Proven to increase enrollment through automation

Cons:

• Limited branding beyond logos
• Struggles with large organizations running many simultaneous classes
• Complex reporting setup

CourseStorm Pricing:

CourseStore has four pricing tiers, starting from $119 per month up to $499 per month, depending on the features you require.

3. YouCanBookMe - Best for Individual Art Instructors

YouCanBookMe works well for solo art instructors who need a simple scheduling tool for managing registrations, without complex class management features. The biggest strength lies in appointment-based teaching rather than group classes, so it may not be best if you are looking for class booking software.

YouCanBookMe Key Features:

• Seamless calendar sync with Google, Outlook, and Zoom for virtual lessons
• Automated confirmations and SMS reminders to reduce no-shows
• Customizable branded booking pages

Pros:

• Streamlined appointment management
• Strong free plan for beginners
• Reduces no-shows significantly

Cons:

• Limited for complex class structures
• Multi-user setup can be confusing
• The backend is more complex than the frontend

YouCanBookMe Pricing:

Free Forever plan available, Individual $9/month, Professional $13/month, Teams $18/user/month

4. Regpack - Best for Highly Customizable Needs

Regpack is built on payment and bookings primarily, but it comes with deep customization for all kinds of organizations that have more complex registration requirements. While powerful, it requires more setup time and technical knowledge than simpler alternatives.

Regpack Key Features:

• Extremely flexible registration flows with conditional logic
• Automated billing with sophisticated payment plan options
• Detailed team permissions and automated email sequences

Pros:

• Unmatched customization options
• Good value for nonprofits
• Comprehensive training resources

Cons:

• Steep learning curve
• Email-only support can be slow
• Payment integration can be complex

Regpack Pricing:

Not publicly available. You’ll need to contact Regpacks for a custom quote based on organization size and needs.

5. Jumbula - Best for Youth Art Programs

Jumbula specializes in youth programs with features such as parent dashboards and flexible scheduling that work well for after-school arts programs and summer art camps.

Jumbula Key Features:

• Real-time registration with parent-friendly interfaces
• Integrated attendance tracking with a mobile app for instructors
• Role-based permissions for staff and parent access

Pros:

• Very responsive support
• Handles both group and private lessons
• Affordable entry pricing that scales

Cons:

• Dashboard interface feels dated
• Initial learning curve can be steep
• Limited report customization options

Jumbula Pricing:

Jumbula has a trial price of $15 per month (for 10 enrolments only). Its standard tier starts from $150/month, rising to $285/month.

6. Ubindi - Best Free Option for Art Startups

Ubindi provides a useful free tier for new arts studios (you pay 5% transaction fee if using their online payment option), making it ideal for testing the waters or running small programs without upfront costs.

Ubindi Key Features:

• Complete booking system for small studios including online and video classes
• Client management with passes, memberships, and waivers
• Simple payment processing with reasonable transaction fees

Pros:

• Exceptionally easy for new studios
• Excellent value for startups
• Simple for clients to use
• Cons:
• Lacks deep analytics
• No dedicated mobile app
• Email features need improvement

Ubindi Pricing:

Ubindi offers three tiers of pricing - Free up to 50 students (5% transaction fee), Essential $10/month (2% transaction fee), Pro $99/month (0% transaction fee)

7. Enrollsy - Best Premium Support

Enrollsy has built its reputation on exceptional customer service, making it ideal for larger arts organizations that value hands-on support during setup and ongoing operations. However, there is an implementation fee if you require handson setup support, making it less ideal for smaller oganizations.

Enrollsy Key Features:

• Custom forms with deep automation for complex registration needs
• Mobile and web apps with integrated CRM functionality
• Multiple admin accounts with robust communication tools

Pros:

• Hands-on responsive support team
• Highly customizable for complex programs
• Excellent reporting capabilities

Cons:

• Steep initial learning curve
• Payment plan navigation is less intuitive
• Significantly higher starting price

Enrollsy Pricing:

Enrollsy offers three pricing tiers, with its Starter plan at $159/month (1 admin user), Pro plan at $289/month (2 admin users), and an undisclosed Enterprise custom pricing (for 6 admin users).

8. Omnify - Best for Mixed Program Types

Omnify works well for arts organizations running diverse programs beyond just classes, such as workshops, events, and facility rentals.

Omnify Key Features:

• Unlimited bookings with integrated checkout and custom domain
• Detailed user permissions for complex staff structures
• Integration with major payment processors

Pros:

• Friendly personal support
• Flexible for different business models
• Strong payment integration

Cons:

• Backend editing can be cumbersome
• Full features require subscribing to expensive tiers
• Can be overkill for simple needs

Omnify Pricing:

Omnify has four tiers of pricing. Its free tier has a 5% transaction fee, and paid tier starts from $149/month (2% transaction fee), up to $599/month (0.5% transaction fee).

9. Jotform - Best for Virtual Art Classes

While not purpose-built for arts programs, Jotform's flexibility makes it workable for virtual classes and simple registration needs.

Jotform Key Features:

• Highly customizable forms with payment processing
• 95+ app integrations for extended functionality
• Mobile signatures and compliance tools

Pros:

• Intuitive drag-and-drop interface
• Extremely customizable
• Free tier with strong features

Cons:

• Not purposefully designed for class management
• Complex logic setup
• Support delays for advanced issues

Jotform Pricing:

Free up to 5 forms, Bronze $39/month, Silver $49/month, Gold $129/month

10. ClassDuo - Best Transaction-Based Model

ClassDuo eliminates monthly fees entirely, charging only per transaction at 2% + $0.99 (additional card processing fee applies), making it ideal for seasonal programs or those just starting.

ClassDuo Key Features:

• Custom forms and waivers with no ongoing costs
• Instructor scheduling with Stripe integration
• Pay-per-registration model

Pros:

• No monthly commitment required
• Cost-effective for irregular schedules
• Simple setup

Cons:

• Transaction fees add up quickly with volume
• Limited advanced features
• Less suitable for established programs

ClassDuo Pricing:

Transaction-based only charging 2% + $0.99 per transaction. Additional card processing fee applies.

What is the best arts class registration software available?

When you compare all the options, it’s clear that Pembee is the most practical management software for arts programs, particularly those that want all the features of professional management without enterprise complexity or pricing.

At $45/month with all core features included, Pembee delivers more value than competitors charging twice as much.

The platform's activity-business DNA means it actually understands how arts programs operate. Pembee's flexible configuration options (such as configuring registration windows, setting class capacity by sessions, and attendance tools for marking absence) are built with a deep understanding of how arts programs are run.

Most importantly, Pembee delivers on its promise of setup in just hours. Many programs consistently report going live the same afternoon, which is a benefit when compared to the weeks of configuration required by other platforms.

Combined with customer support that actually understands arts education, you can be operational quickly without sacrificing functionality.

Give Pembee A Try Today!

Your arts program deserves a platform that understands your needs and offers affordable, reliable solutions. With Pembee, you get all the features and tools you need to fill up your arts classes and satisfy even your more demanding students (and their families!)

Want to learn more? See how easy it is to upgrade your arts program management with Pembee. Start your 30-day free trial today – no credit card required!

The Top Arts Class Registration Software - At a Glance

Frequently Asked Questions

Does Your Arts Program Need Specialized Registration Software?

Arts programs (like the artists who attend them) are unique. They operate differently from standard fitness classes or business appointments, and they need specific solutions.

• Scheduling and Booking are Complex: You're not just booking time slots. You're managing open studios that run all day, as well as the occasional intensive weekend workshops and drop-in sessions that may have different capacity limits and requirements.
• You Likely Have Complex Pricing Models: Arts programs typically offer a variety of standard pricing setups, as well as options for early bird discounts, member rates, and material fees. Generic payment systems force you into workarounds that confuse both staff and students.
• You Want to Track Your Students Effectively: Student journey tracking matters in any program – and especially a skills-based program like the arts. When you add an educational component, you need features that standard appointment booking software doesn't provide.
• You Need to Help Your Instructors and Students: Instructor management is part of any growing arts program. Many work with teaching artists who may be contractors rather than employees, which means they have different commission structures.

Which features should I look for in art class registration software?

With all those unique aspects, your arts class registration software needs to fill in the gaps. Here’s what you should look for as you start comparing different registration systems:

• Flexible Class Formats: Look for software that handles various structures. This includes recurring weekly classes, multi-day workshops, drop-in sessions, and camps.
• Easy to Update: The system should be easy to update and should accommodate different durations and capacity limits while managing prerequisites for advanced classes.
• Customizable Registration Forms: Your arts class registration forms should go beyond just collecting contact information. The best arts program registration software allows you to collect all kinds of data related to the course and student: skill levels, material preferences, dietary restrictions for art camps, emergency contacts, photo permissions, and liability waivers.
• Different Payment Options: Students and families want options when it comes to paying for art classes. So your platform should give them options! Look for platforms supporting installment plans for expensive programs, sliding scale pricing, scholarship tracking, material fee add-ons, and more, as needed. It should handle family discounts, early bird rates, and member pricing automatically.
• Instructor Tools & Marketing Features: Your arts program teachers need their own portals to view rosters, mark attendance, and communicate with students. You’ll also want to keep an eye out for marketing and communication features that help fill classes and build community. Look for features such as waitlist management, abandoned cart recovery, and targeted email campaigns based on student interests or skill levels.