Field Trip Permission Slip Templates and Complete Guide for Camps and After School Programs

A field trip is often the highlight of any program year. Whether you are planning a hands-on science visit, a nature hike, a museum day, or a local sports event, well-organized permission slips help keep families informed and students safe. This guide gives you everything you need to create a clear, compliant, and parent-friendly Field Trip Permission Slip, along with ready-to-use templates you can copy, customize, or print. Activity organizers can use these templates directly, and every section has been written so you can lift wording for your own forms with confidence.

What Is a Field Trip Permission Slip?

A Field Trip Permission Slip is a parental consent document that gives families an easy way to authorize their child to attend a school outing, summer camp excursion, class field trip, or any off-site activity. It conveys essential information, including transportation details, emergency contact instructions, medical details, and liability waiver language. Permission slips support student safety and ensure that parents understand the purpose, plan, and risks associated with educational trips or other school activities.

Many organizations also use these slips to collect medical conditions, family doctor details, known allergies, physical limitations, contagious diseases that need monitoring, and other medical treatment considerations. Your permission slip becomes a single source of informed consent, record keeping, and emergency readiness.

Ready-to-Use Field Trip Permission Slip Template

Below is a customizable field trip permission slip that you can copy and use for your own program. You can paste this into Word or Google Docs to create a printable field trip permission slip.

📝 Click here for the Field Trip Permission Slip Google Docs Template

📢 Planning a field trip and tired of chasing paper permission slips? With Pembee, you can collect parental consent, emergency contact details, medical information, and registrations all in one digital form. Everything is stored securely online and you save hours on admin. Try Pembee today for a faster, smoother way to manage field trips and school outings.

Field Trip Permission Slip

Trip Details

Trip Destination: ________________

Trip Date and Time: ________________

Purpose of the Trip: ________________

Planned Activities: _________________

Transportation Details

Students will travel by: __________________________

Driver or provider details: _______________________

I give permission for my child to travel using the transportation method listed above.

Initials: ______

Student Information

Student Name: __________________________

Age: ___________

Group/Class: __________________________

Emergency Contact

Primary Contact Name: __________________________

Phone: ____________________

Relationship: ____________________

Secondary Contact Name: _________________________

Phone: ____________________

Relationship: ____________________

Medical Information

List any medical conditions, allergies, medications, or special needs:

_______________________________________

Family Doctor: _______________________

Phone: ______________

In case of emergency, I authorize program staff to obtain any necessary medical treatment.

Yes ☐ No ☐

Photo & Media Consent (Optional)

I give permission for my child to appear in photos or videos shared internally, on newsletters, or on official social media channels.

Yes ☐ No ☐

Liability Waiver

I understand that participation in this trip involves certain risks. I release and hold harmless the program and its staff from any liability except in cases of gross negligence. If I have questions about legal bases for this waiver, I may consult legal counsel.

Signature: ____________________

Date: ____________________

Parent Permission Statement

I, the parent or legal guardian of the student named above, give permission for my child to participate in this field trip. I understand the nature of the trip, including any risks associated with travel and school activities.

Signature: __________________________ Date: __________________________

Variations You Can Offer to Families

To match the variety seen in top-ranking pages, here are alternative slips you can provide:

Basic One-Page Permission Slip: For short, local field trips.
Emergency-Only Consent Form: Focused on emergency contact, medical treatment authorization, and special accommodations.
Overnight Trip Permission Slip: Includes packing lists, curfew expectations, and supervision details.
Sports or High-Activity Consent Form: Includes injury risk acknowledgment and physical limitations disclosures.
Photo and Video Consent Add-On: Ideal for camps or marketing teams that document school outings for social media or promotional materials.
Transportation-Only Consent: Used when parents volunteer to drive or families must provide their own transport.
General Annual Permission Slip: Covers all field trips for the full school year, with reminders sent before each trip.

How to Make Your Permission Slip Digital

Digital permission slips are becoming the standard across the education system, sports programs, and after school clubs. They help streamline trip organization, reduce paperwork, and improve parent communication. Families can sign on the go using any device, and providers gain accurate record-keeping without chasing paper forms.

Here are the most common digital options:

Email + PDF attachment
Google Forms
Editable form builders
Online field trip registration software
Design platform templates (e.g., Canva, Adobe Express)
Web-based product development tools offered by school districts

Introducing Pembee: The Easier Way to Collect Field Trip Permissions

Managing permission slips shouldn’t take more time than planning the trip itself. With Pembee, activity organizers can create a complete digital permission slip directly inside their registration form. You can collect parental consent, emergency contact details, medical information, transportation consent, and liability waiver acknowledgments all in one place. Parents sign digitally, data stays organized, and staff can access everything instantly on the day of the trip.

If you already use Pembee for class registrations, summer camp sign ups, or ongoing school activities, you don’t need a separate system. Permissions become part of your regular workflow, just as simple as creating custom fields. Click to learn more about Pembee's summer camp registration software solution.

Tips for Successful Trip Organization

Communicate early and clearly
Send reminders for unsigned slips
Provide details about transportation and supervision
Have backup emergency contacts printed
Confirm parent volunteer availability
Create a checklist for medications and medical conditions
Digitize everything possible to avoid missing forms

FAQs

Are permission slips required for all field trips?

Yes, any off-site event requires parent permission for legal and safety reasons.

Can parents sign digital permission slips?

In most cases yes. Digital signatures are accepted by schools, camps, and many legal advisors. Always confirm based on your region’s guidance.

What if a parent does not return the slip?

Without informed consent, the student cannot attend. Send multiple reminders.

Can one permission slip cover the whole year?

Yes, but programs must still notify families before each trip and share the details.