Out of School Hours Care Management Software
Built for OSHC, Before School Care, After School Care and Vacation Care
Start taking bookings within hours.
Replace spreadsheets, paper sign-in sheets and chasing payments by email with one tool that handles bookings, daily rolls, pickup checks and payments - built around how OSHC services actually run.
4.9 ★ on Capterra900,000+ bookings processed$50M+ collected for organizers
Trusted by OSHC services and care providers
Go live in hours
Most organizers we onboard are taking real bookings the same day they sign up. Here's the full flow.
- 1
Set up your sessions
Add your Before School Care, After School Care and Vacation Care sessions, set term dates and pricing. Set capacity, year levels, intake questions and any consent forms or medical info you need to collect.
- 2
Share your booking page
Pembee gives you a hosted booking page out of the box. Drop the link in your school website, family newsletter, email signature or QR codes on flyers at pickup.
- 3
Parents book and pay
Parents book multiple children in one go, fill in your custom enrolment form, and pay by card, Apple Pay, Google Pay or fortnightly direct debit. They manage their own bookings, allergies and pickup passwords from a self-service portal - no more phone tag.
- 4
Run your sessions
Sign children in and out from your phone or tablet, with allergies, medical action plans, custody notes and authorised pickups visible on the daily roll. Verify pickup passwords on the spot, monitor ratios and see live capacity for every session.
- 5
Get paid without chasing
Automated reminders for outstanding balances, reconciliation for card, direct debit, CCS-paid and cash payments, and reports showing bookings and revenue per session - useful for QIP evidence, board reports and trustee meetings.
Ready to take your first booking today?
Set up in 10 minutes. No credit card needed.
Built around how OSHC services actually run
- Sell permanent bookings, casuals, Vacation Care days or session passes
- Sell permanent weekly bookings, casual sessions, full Vacation Care programs or pay-as-you-go drop-ins. Bill on the schedule that fits your service - one upfront payment, fortnightly direct debit or monthly instalments. Pro-rated mid-term sign-ups, sibling discounts and family pricing all built in. Card and Apple Pay via Stripe, plus reconcile cash, bank transfers and CCS-paid balances in the same dashboard.
- Custom enrolment forms with medical info, allergies and authorised pickups
- Collect everything you need at enrolment - emergency contacts, allergies, medical conditions, medication, custody arrangements, authorised pickups and pickup passwords - not on a clipboard at the gate. Accept file uploads for medical action plans, immunisation records or signed consent forms. Information saves to the family's account so returning families update once instead of re-completing forms every term.
- One family account, multiple children, one checkout
- Parents create one account, add every child they book for, and combine Before School Care, After School Care and Vacation Care in a single checkout. Sibling discounts apply automatically. From the self-service portal they manage their own bookings, allergies and pickup passwords - so you stop being phone support at 7pm.
- Mobile sign-in, sign-out and pickup verification on the daily roll
- Sign children in and out from a phone or tablet, with allergies, medical action plans, custody notes and authorised pickups visible right on the daily roll. Verify pickup passwords on the spot. See live capacity and educator-to-child ratios for every session. Auto-flag no-shows and feed attendance straight into family records - useful for NQS evidence and QIP reporting. Prefer hard copies? Export a printable PDF or CSV roll in one click.
Works with the tools you already use
Stripe
Zapier
Google Analytics
Meta Pixel
HubSpot
MailchimpHubSpot and Mailchimp connect via Zapier.
Built for OSHC services
Generic scheduling tools assume one customer books one appointment. Event ticketing tools assume one customer buys one ticket. Neither fits an OSHC service that's juggling daily pickup logistics, allergies, recurring termly sessions, sibling discounts, Vacation Care programs and NQS-ready records all at once. Pembee is built for that reality.
Here's how Pembee compares to the generic scheduling software and event ticketing tools OSHC coordinators usually try first.
| What OSHC coordinators need | PembeeBuilt for OSHC services | Generic scheduling softwareCalendly, Acuity, Square | Event ticketing softwareEventbrite, Bookwhen |
|---|---|---|---|
| Recurring termly session scheduling with school holidays | Yes | 1:1 appointment model | Event by event |
| Family bookings (one parent, multiple children) | Yes | No | Partial |
| Daily rolls with pickup password verification | Yes | No | No |
| Allergies, medical action plans and authorised pickup forms | Yes | No | No |
| Permanent bookings, casuals and Vacation Care programs | Yes | No | No |
| Fortnightly direct debit, instalments and session passes | Yes | No | No |
| Sibling discounts and multi-session discounts | Yes | No | Codes only |
| Automatic waitlists with spot offers | Yes | Partial | Partial |
| Self-managed parent account (multiple children, rebooking) | Yes | No | No |
| Designed for OSHC and Vacation Care | Yes | No | No |
Built for OSHC services. Not generic appointments. Not one-off event ticketing.
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Testimonials
Trusted to handle thousands of bookings each day
“Pembee has been a game-changer for our organisation. It's incredibly easy to use and amend, and every update feels purposeful and well thought out. Our parents regularly comment on how straightforward the booking process is, saving them time and reducing admin stress on our side.”
“I am blown away by the level of support and service from Pembee, the team have helped me set up the app and tweak it to get it working exactly as I want it. I can't fault any step of the process.”
“We have been using Pembee for our nature school for over a year, and it has been such a seamless experience! It's incredibly easy to use and it covers everything we have needed to run our programs successfully.”
“So easy to use, great for customers and staff. Clean and crisp front end for parents - easily operated back end for staff.”
“I highly recommend Pembee to any school or organization managing activity bookings. We have been using Pembee for two years now to manage our school's after-school activities, and it has greatly simplified the booking process for our families.”
“Amazing. Not only a great and easy to use platform but brilliant customer service. Pembee has been a game changer for me. From using a previous booking system, my workload has been cut in half - more than half!”
“Pembee is very easy to use and the customer support is very accessible. I don't even consider paying for it as it's worth every penny. No complaints from customers as the registration process is seamless.”
“Fantastic. Easy to use, support is incredible and we have much happier users.”
“Highly intuitive for parents to use to book their children onto our kids camps. Features were exactly what we needed. Just absolutely fantastic.”
- Bookings processed
- 900K
- Transactions processed
- $50M
- Total Users
- 230,000+
- Sessions listed
- 600,000+
OSHC management software - common questions
- How quickly can I get my OSHC service set up on Pembee?
- Most OSHC coordinators are taking real bookings the same day they sign up. Initial set-up takes around 10 minutes: add your sessions, set your term pricing, configure your enrolment form and share your booking page link. There's a step-by-step set-up guide, and our team aims to reply within a few hours if you get stuck.
- Can you help me migrate from my current system?
- Yes. If you're moving from Xplor, QikKids, Kidsoft, Hubworks, Fully Booked CCS, Spike Kids or a spreadsheet, we can help import your customers, children and active bookings. Book a demo and we'll walk through what your migration looks like - most services switch over between terms so no family loses a session.
- Does Pembee handle Child Care Subsidy (CCS) payments?
- Pembee isn't a CCS submission system - if you're claiming CCS, you'll continue submitting attendances through your existing CCS software or your approved provider. What Pembee does do is let you record the CCS-paid portion against each booking, reconcile the gap fee parents owe, and chase outstanding balances automatically. Lots of services use Pembee alongside their CCS system for the customer-facing booking, payment and roll-taking experience.
- Can I collect allergies, medical action plans, custody arrangements and authorised pickups?
- Yes. Build a custom enrolment form to collect your child's name, date of birth, school, year level, allergies, medical conditions, medication, custody arrangements, emergency contacts, authorised pickups and pickup passwords. Parents can upload medical action plans, immunisation records or signed consent forms. Everything is visible on the daily roll when you're signing children in and out, so educators have what they need on the spot.
- Can educators sign children in and verify pickup on a phone or tablet?
- Yes. Educators sign children in and out from a phone or tablet during the session. The daily roll shows allergies, medical notes, custody arrangements and authorised pickups right alongside each child. Pickup passwords can be verified on the spot, and sign-in data flows back into family records automatically - useful for NQS evidence, QIP reporting and audit trails.
- Can I offer fortnightly direct debit, instalments or casual drop-ins?
- Yes. Sell a whole term and split it into fortnightly or monthly instalments, take a deposit and balance, or offer casual pay-as-you-go bookings. Sell session passes where parents pre-pay for a number of sessions and credits deduct as they book. Failed payments retry automatically and families get reminder emails, so you're not chasing fees manually at the end of every term.
- What is OSHC management software?
- Out of School Hours Care (OSHC) management software lets you manage bookings, daily rolls, family communication and payments for Before School Care, After School Care and Vacation Care in one place. It replaces spreadsheets, paper sign-in sheets and phone bookings with a single platform built around how an OSHC service actually runs - from listing sessions on a booking page through to signing children out at the end of the day.
- Will it really save my educators time?
- On average, OSHC services using Pembee receive around 100 bookings a week. At roughly 5 minutes per booking confirmed manually by phone or email, that's about 8 hours of admin time freed up every week - close to a full day back for your coordinator. Add automatic payment chasing, mobile sign-in and self-service family accounts, and most services see admin time drop further over the first term.
- How much does OSHC management software cost?
- Pembee's Standard plan starts at A$54/month in Australia (NZ$60 in New Zealand). Pricing is flat - adding more educators, sessions or rooms doesn't increase your cost, and we never take a cut of your booking revenue. Many OSHC platforms charge per child or per booking, which gets expensive fast as you grow. There's a 30-day free trial with no card required.
- Does Pembee handle sibling discounts and discount codes?
- Yes. Set up automatic sibling discounts so families get a percentage off each additional child. Configure multi-session discounts (for example 10% off when booking 5+ sessions). Create discount codes with fixed amounts or percentages, with optional date validity or minimum-spend rules - useful for early-bird Vacation Care promotions or re-engaging families who haven't booked in a while.
- Does Pembee handle waitlists when a session is full?
- Yes. When a session is full, parents join a waitlist. When someone cancels, the next family on the list is offered the spot automatically with a hold-time, so spaces don't sit empty. (Waitlists are on the Premium plan.)
- Can I give educators access without showing them financial data?
- Yes. Add admin accounts for educators or room leaders and assign roles, so each person sees only what they need. An educator can see their daily roll, allergies and pickup info on their phone without seeing fees, gap-fee balances or revenue data - useful for keeping financials restricted to the coordinator or approved provider.
- Can I email all parents booked into a session in one click?
- Yes. Send a bulk email to every parent booked on a session in one click - useful for Vacation Care excursion reminders, last-minute changes, pickup instructions or term-start updates. Booking confirmations, payment reminders and term-start emails go out automatically, so you can focus on running sessions.
- Is my data safe, and can I export it for NQS or audit?
- Your data is yours. Export bookings, family records, child records and payment data to CSV at any time - useful as a printed daily roll, for NQS evidence, QIP reporting or your own reconciliation. We don't pass your data on to third parties, and we don't hide it in an obscure database.
Still have a question?
Book a 20-minute demo and we'll walk through your set-up.
Pricing
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No credit card required. Cancel any time.
2 months free!
Standard
0.59% application fee for Stripe online payments*
Simplify your online bookings and save valuable admin time.
Customizable registration forms
Attendance rosters
Offer flexible monthly subscriptions to your customers.
Session passes / Class packs
Create trial tickets
Apple Pay, Google Pay & Klarna support
Discount codes
Booking reminders
Collect VAT, sales tax or GST automatically
Customizable site themes and branding
Seamlessly integrate your booking page into your website.
90 days transactional email history
Up to 5 admin users
No credit card required
Premium
0.59% application fee for Stripe online payments*
Powerful tools to grow your business and boost bookings.
All features in Standard, plus...
Waitlists for fully booked sessions
Recover lost bookings with automated cart reminders, plus automated trial follow-up emails.
Boost your brand with a custom web address.
Generate a booking site theme from your brand.
Track conversions and optimize ad spend with Google Ads, GA4 & Meta Pixel.
Monthly transaction reports
Add credit to customer accounts
1 year transactional email history
Unlimited admin users
Connect your favorite tools with Zapier integration
No credit card required
*This is in addition to Stripe processing fees. For details please visit https://stripe.com/pricing.
Ready to stop running your OSHC service from a spreadsheet?
Join 230,000+ users at clubs, camps and schools who've moved to Pembee. Set up in an afternoon. 30 days free. No card needed.